Winston-Salem Civicplus #RFSOQ-2

Forsyth County Pollbook Printing and Packaging Services for Election Day

Forsyth County, North Carolina, is seeking qualified private firms to provide pollbook printing and packaging services for Election Day operations. - Government Buyer: - Forsyth County Board of Elections (Winston-Salem, NC) - Contact: Tim Tsujii, Director of Elections - Products/Services Requested: - Printing up to 200,000 duplex color Authorization to Vote (ATV) forms on 8.5x14 paper - Forms must be merged with voter registration data, sequentially numbered, and exclude absentee/provisional voters - Three-hole punched and bound in specialty notebook binders (provided by the Board of Elections), up to 500 sheets per binder - Up to 534 binders required, each with cover sheets inserted and packaged by precinct - Data merge and preparation services, including formatting, numbering, and exclusion rules - Packaging and delivery of completed pollbooks to the Board of Elections office by the specified deadline (Saturday morning before Election Day) - Uploading PDF files to a secure FTP site or providing a USB thumb drive - Unique/Notable Requirements: - Vendors must have at least five years of relevant experience, preferably with North Carolina government clients - Strict quality control and security protocols required - Ability to meet tight timelines, with data provided just days before delivery deadline - References from comparable government clients required - No specific OEMs or vendors are named; solicitation is open to qualified providers

Description

This solicitation is for the printing and packaging of pollbooks, including Authorization to Vote (ATV) forms, for Election Day voting. The vendor will print and package pollbooks by precinct, using templates and binders provided by the Board of Elections, and deliver them by specified deadlines before Election Day. The scope includes data merging, printing in color, binding, and delivery of up to 534 binders for the mid-term general election on November 3, 2026. Interested firms must submit a letter of interest/statement of qualifications by June 5, 2026, and meet specified experience and service criteria.

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