Mississippi Procurement Portal #3160008053

Mississippi State University Solicits Quarterly HVAC Air Filter Replacement Services (Three-Year Contract)

Mississippi State University is seeking a contractor to provide quarterly HVAC air filter replacement services across its main campus in Starkville, MS. - Buyer: Mississippi State University, Office of Procurement Services - Scope of Work: - Quarterly (four times per year) replacement and installation of HVAC air filters in numerous campus buildings - Contractor must supply all labor, materials, equipment, and off-campus storage for new filters - Removal and disposal of used filters is required - Deliverables include dated receipts for each replacement and quarterly reports documenting completed work - Products Requested: - Wide range of pleated filters (various sizes and part numbers), with some sizes requiring hundreds of units per year - Poly pad filters in multiple sizes and quantities - MV 14 Bag 6 PKT filters in several sizes and large quantities - Wash out filters for specific facilities (e.g., Dorman Greenhouse, Dudy Noble Field, Ethredge, Freeman, Petroleum Lab, YMCA) - Notable Requirements: - Detailed filter size and quantity list provided in bid spreadsheet - Substitutions or material changes require written approval - Contractor must provide off-campus storage for new filters - Pricing is per filter size; additional buildings may be added at quoted unit prices - Three-year contract term with quarterly service cycles - No specific OEMs or brands are mandated, allowing for competition among filter manufacturers - Procurement is a two-step RFP process (technical and cost proposals submitted separately)

Description

Mississippi State University is soliciting bids for HVAC air filter replacement services across its main campus. The scope includes the replacement and installation of air filters in various buildings quarterly, removal and disposal of old filters, and providing storage off-campus. Vendors must provide labor, materials, equipment, and expertise necessary for the service. Deliverables include dated receipts indicating filter replacements and quarterly reports. The solicitation is an Invitation for Bid under the commodities category for non-technology supplies.

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