SAM #USDC-DED-26-01

Outsourcing Jury Mailings and Data Management for U.S. District Court, District of Delaware

The U.S. District Court for the District of Delaware is soliciting a contractor to manage all aspects of jury mailings and related services for its Wilmington, DE location. - Government Buyer: - U.S. District Court, District of Delaware, Clerk's Office - Products and Services Requested: - Printing (color and black-and-white) of jury summonses, questionnaires, and eJuror qualification letters - Includes Scantron forms, instruction sheets, and envelopes - Packaging and preparation of mailings - Insertion of materials into window envelopes ensuring address visibility - Mailing services - Use of US Government bulk mail G-18 permit - Presorting by zip code - Mailing of approximately 6,000 summonses and 60,000 eJuror letters annually - Secure electronic system for transfer of juror information - Return of all data at contract end - Biannual updates to National Change of Address (NCOA) Jury Wheel records (approx. 125,000 records per update) - Typesetting changes and shipping costs throughout contract - Detailed invoicing and mailing confirmation - Unique/Notable Requirements: - Security of juror data is emphasized, with a requirement for a secure electronic system - Contractor must handle large-scale mailings and data updates efficiently - Typesetting and content changes may occur during the contract period - No specific OEMs or commercial vendors are named in the solicitation - Place of performance is the United States District Court, District of Delaware, J. Caleb Boggs Courthouse, Wilmington, DE

Description

The U.S. District for the District of Delaware (DED) is seeking pricing to outsource our jury mailings. This includes printing, packaging, preparation and mailing of summonses and questionnaires to jurors as well as setting up a secure system for DED Clerk’s Office to provide juror information electronically. The contractor is also required to update addresses from the National Change of Address (NCOA) database for the Jury wheel pool twice a year for the DED Clerk’s Office.

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