SAM #19AJ2026R0002

Life Insurance Coverage for Locally Employed Staff at U.S. Embassy Baku

This opportunity involves the U.S. Embassy Baku, under the Department of State, seeking proposals for life insurance coverage for its locally employed staff in Azerbaijan. - Government Buyer: - U.S. Department of State - U.S. Embassy Baku - Products/Services Requested: - Life insurance coverage for locally employed staff - Off-the-shelf insurance plans required - Must meet minimum benefit levels as specified in the solicitation - Notable Requirements: - Offerors must complete SF-33, pricing schedule, and provide representations and certifications - Proof of active SAM registration is mandatory - Proposals must be submitted electronically in specified formats - Award will be made to the lowest-priced technically acceptable offer - Place of Performance: - U.S. Embassy Baku, Baku, Azerbaijan - No specific OEMs or insurance vendors are named in the solicitation

Description

Dear Prospective Offeror:

Subject: Request for Proposals number 19AJ2026R0002

The Embassy of the United States of America invites you to submit a proposal for locally employed staff life insurance coverage.  The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on May 21, 2026, at 11:00 am (local time) at the U.S. Embassy Annex (90 Nizami str.). Prospective offerors should contact Anar Rzayev at rzayeva@state.gov by May 20, 2026, 15:00 (local time) for additional information and to arrange entry to the building.

Proposals are due by June 15, 2026, 18:00 (local time). No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to BAKUBIDBOX@STATE.GOV . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size exceeds 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1.         SF-33

2.         Section B, Pricing Schedule.

3.         Section B, Retention Amounts in B.3 and B.7.

4.         Section K, Representations and Certifications; and

5.         Additional information as required in Section L.

6.         Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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