SAM #19KS7026Q0030

Travel Management Services Solicitation for U.S. Embassy Seoul

The U.S. Embassy Seoul, part of the Department of State, is seeking a contractor to provide comprehensive Travel Management Services for official domestic and international travel of U.S. Government employees and their dependents. - Government Buyer: - U.S. Embassy Seoul, General Services Office, Financial Management Office - Contracting Officer: Helen No - Products/Services Requested: - Travel Management Services covering air, rail, bus, ferry reservations, lodging, car rentals, itinerary management, ticketing, and emergency support - Estimated annual transaction volumes: - 620 international air reservations - 40 Korean domestic air reservations - 60 ferry reservations - 130 Korean domestic rail bookings - Additional lodging and car rental reservations - On-site business hours service and virtual after-hours support required - Unique/Notable Requirements: - Contract period is one year with three one-year options, plus potential six-month extension - Minimum contract guarantee of 1 million Korean Won; maximum of 428.4 million Korean Won - Transition periods and phase-in/phase-out services included - Emergency after-hours support must be available - OEMs and Vendors: - No specific OEMs or travel service vendors are named in the solicitation - Place of Performance: - U.S. Embassy Seoul, 188, Sejongdaero, Jongno-gu, Seoul, Korea

Description

Enclosed is a Request for Quotations (RFQ) for Travel Management Services.  If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it in electronic format to the Contracting Office as shown on the Standard Form 1449 that follows this letter.   

The Embassy intends to conduct a pre-quotation conference on May 19, 2026 at 2 p.m. Korea Standard Time at the General Services Office (GSO) Green Room at #10, Namyoung-dong, Yongsan-gu, Seoul, Korea.  The Embassy may conduct the pre-quotation conference in a hybrid format, with some participants attending virtually and others attending on site. Any potential offeror wishing to participate virtually should send an email to AhnDH@state.gov by 4:00 p.m. Korea Standard Time on May 18, 2026.

If you intend to participate in the pre-quotation conference, please contact Ahn, Dong Ho (Tel. 82-2-397-4755, email: AhnDH@state.gov) to make necessary arrangement for Embassy access no later than May 18, 2026 at 15:00 p.m. Korea Standard Time.  Also note if you require a virtual connection.  Please be sure to bring the solicitation document with you to the conference.  No extra copies will be available at the conference.

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