SAM #36C24826Q0693

Sole Source Provider Education Services for Bay Pines VA Healthcare System

This notice announces the Department of Veterans Affairs Bay Pines VA Healthcare System's intent to award a sole source contract for provider education services. - Sole source procurement to Cooper Thomas, LLC for provider education and clinical documentation improvement - Services include: - Structured provider education and specialty-focused physician-led training - Customized training content based on audit findings and regulatory changes - Virtual one-hour sessions and optional in-person training - Coordination with clinical leadership, informatics, and compliance personnel - Development of training aids and provider support materials - Unique requirements: - Customization to VA workflows and specialty needs - Familiarity with VA EHR documentation requirements - Operational urgency for provider documentation compliance - Cooper Thomas, LLC selected due to established VA-wide utilization and past performance - Place of performance: Bay Pines VA Healthcare System, Bay Pines, FL - Contracting office: Network Contracting Office 8, Tampa, FL

Description

NOTICE OF INTENT TO SOLE SOURCE Department of Veterans Affairs Network Contracting Office (NCO) 08 Regional Procurement Office East

Notice Type:

Special Notice Notice of Intent to Sole Source

Solicitation Number:

36C24826Q0693

Posted Date:

5/12/2026

Response Date:

5/27/2026

Classification Code:

PSC U008 Education/Training: Training/Curriculum Development

NAICS Code: 611430 Professional and Management Development Training

Description

The Department of Veterans Affairs (VA), Bay Pines VA Healthcare System (BPVAHCS), intends to award a sole source firm-fixed-price purchase order to:

Cooper Thomas, LLC 634 Alpha Drive, Suite 100 Pittsburgh, PA 15238 UEI: H5SKYKTMDMS6

for Provider Education Services supporting clinical documentation improvement, provider education, and specialty-focused physician-led training.

This procurement is being conducted under the authority of FAR 13.106-1(b)(1), Soliciting from a Single Source, as only one source is reasonably available to satisfy the agency s requirements within the required timeframe.

Requirement Description

BPVAHCS requires ongoing provider education services to improve clinical documentation accuracy, coding integrity, regulatory compliance, and EHR workflow optimization. Services include:

Structured provider education and training; Specialty-specific documentation instruction; Customized training content based on audit findings and regulatory changes; Virtual and in-person physician-led educational sessions; Coordination with clinical leadership, informatics, and compliance personnel; and Development of training aids, examples, and provider support materials.

The requirement includes both:

Virtual one-hour provider education sessions; and Optional in-person physician-led training sessions.

Market research conducted in accordance with FAR Part 10 determined that Cooper Thomas, LLC possesses demonstrated experience and established past performance providing clinical documentation improvement, coding, audit, and provider education services throughout the Department of Veterans Affairs.

Research identified:

Prior Bay Pines requirements for clinical documentation review and provider support; Existing VA-wide utilization of Cooper Thomas under BPA 36C10G21A0003; Recent task orders supporting medical coding, audit, and training services across multiple VISNs; and Continued agency reliance on Cooper Thomas for documentation-related healthcare education services.

The Government determined that award to Cooper Thomas, LLC represents the most efficient and lowest-risk procurement approach due to:

Existing VA experience with the contractor; Specialized physician-led documentation training capability; Ability to customize training to VA workflows and specialty needs; Operational urgency associated with provider documentation compliance; and The contractor s demonstrated familiarity with VA EHR documentation requirements.

Competition

This notice is not a request for competitive quotations. However, interested parties may identify their interest and capability to respond to this requirement by submitting capability statements.

Responses shall include:

Company name and UEI; Relevant past performance; Capability to provide physician-led provider education services; Experience supporting VA or comparable healthcare systems; and Ability to meet the required performance timeline.

Responses must be received no later than 5/27/2026, 12:00PM EST

Responses shall be submitted electronically to:

Lakeisha Anderson Contracting Officer Department of Veterans Affairs Email: Lakiesha.anderson@va.gov

Disclaimer

This notice is for informational purposes only and shall not be construed as a solicitation or as an obligation on the part of the Government. The Government will not reimburse respondents for any costs incurred in preparation of a response to this notice.

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