SAM #1232SA26Q0614

USDA ARS Solicitation for HVAC Chillers and Pump Installation at Mississippi Poultry Research Unit

USDA ARS is seeking qualified small businesses to supply and install HVAC chillers at its Poultry Research Unit in Mississippi State, MS. - Government Buyer: - United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Acquisition and Property Division (APD) - Contracting office located at 5601 Sunnyside Avenue, Beltsville, MD - Products & Services Requested: - Two 30-ton air-cooled HVAC chillers for Building 13 - Acceptable OEMs: Trane, Carrier, or approved equal - Part number referenced: 7540-01-152-8067 (for chillers) - Bell & Gossett Series e-90 close-coupled in-line centrifugal chilled water pump with variable frequency drive - Modification of concrete equipment pad for maintenance access - Installation services including demolition of existing chiller, electrical, plumbing, controls modifications, factory certified startup, and cleanup - Quantities: - 2 chillers - 1 chilled water pump - 1 equipment pad modification - 1 installation service package - Unique/Notable Requirements: - Project must comply with local, state, and national codes - Contractor must be Mississippi Licensed - Bid bond (20% of proposed price, up to $3 million), payment, and performance bonds required - Site visits available for interested contractors - Work hours: Monday–Friday, 7:00 am–3:30 pm, excluding federal holidays - Delivery and installation must be completed within 120 calendar days after notice to proceed - Place of Performance: - Poultry Research Unit, Building 13, 606 Spring Street, Mississippi State, MS 39762 - Technical data and requirements detailed in attached Statement of Work

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12.  This announcement constitutes the only solicitation.  Quotations are being requested and a separate written solicitation will not be issued. 

Solicitation number 1232SA26Q0614 is issued as a Request for Quotation (RFQ) for HVAC chillers.

This acquisition  is set-aside for small business concerns.  The applicable North American Industry Classification Standard Code is 238220.  The small business size standard is $19.0 million.  This acquisition is a Total Small Business Set-Aside.  All responsible sources may submit a quotation which will be considered by the agency. 

Organized site visits have been scheduled for May 20, 2026 at 9:00 AM Central Daylight Time (CDT) and May 21, 2026 at 1:00 PM CDT.  The same information will be provided at both site visits, so offerors only need to attend one.  Contractors wishing to attend the site visit must register by emailing josh.dobereiner@usda.gov by May 19, 2026 at 3:00 PM CDT with the names of attendees, company they are with, and company(s) they are representing.  A Government issued photo ID is required for attendance.

The site visit will be held for the purpose of providing contractors with the opportunity to familiarize themselves with the site, which may be helpful in the preparation of quotes.  Attendance at the site visit is not mandatory for quote submission; however, failure to visit the site will not relieve or mitigate the successful contractor’s responsibility and obligation to fully comply with the terms, conditions, and specifications contained and/or referenced in this document.

Bonds:  Bid, Payment, and Performance Bonds are required.

All questions regarding this solicitation must be submitted in writing to the Contracting Officer, Josh Dobereiner, via email to josh.dobereiner@usda.gov.  Questions must be submitted no later than 3:00 PM CDT on May 28, 2026.  Answers to all questions received by that time will be posted as an amendment to the solicitation.  No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer.  Telephone requests for information will not be accepted or returned.

Technical Data -

Technical data and supporting documentation associated with this solicitation are available through the following sources:

Solicitation Attachments The following documents are included as attachments to this solicitation and can be accessed via the “Attachments/Links” section of the posting. Attachment 1 – Statement of Work Attachment 2 – Wage Determination

Project Location

Project location is listed in Attachment 1 – Statement of Work.

Definitization of Equitable Adjustments for Change Orders

Pursuant to FAR 36.101-4(b), information regarding USDA’s definitization of equitable adjustments for change orders under construction contracts may be found at Contracting with USDA under “Federal Acquisition Regulation 36.101-4”.  USDA’s procedures that apply to the definitization of equitable adjustments for change orders under construction contracts may be found in AGAR 443.304 -70.

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