Hawaii eProcurement Portal #P26002669

Statewide Videography, Livestreaming, and Distribution Services for Hawaii State Archives

The Hawaii State Archives, part of the Department of Accounting and General Services, is seeking a qualified contractor to provide comprehensive videography, livestreaming, and distribution services for State and Local Boards and Commissions meetings and public events across all Hawaiian islands. - Government Buyer: - Hawaii State Archives (Department of Accounting and General Services) - Products and Services Requested: - Multi-camera livestreaming and recording of meetings and events - Remote participation integration for hybrid and online meetings - Post-event video hosting and video on demand (VOD) streaming - On-site production space and technical support - Postproduction services: video editing, audio engineering, graphics, and training material development - Equipment transport, setup, and operation at various locations - Use of specific equipment: TriCaster or vMix systems and 4K PTZOptics cameras - Notable Requirements: - Delivery of raw and edited footage within 72 hours of event - Compliance with Hawaii state laws and registration in Hawaii Compliance Express (HCE) - Menu-based pricing with hourly rates for production roles - Perpetual usage rights for developed training materials - Services must be available statewide, including all islands - OEMs Highlighted: - PTZOptics (4K cameras) - NewTek (TriCaster systems) - vMix (streaming/production software) - No specific vendors or resellers are named; solicitation is open to qualified service providers.

Description

The Hawaiʻi State Archives is seeking an experienced service provider to provide livestreaming and recording services for State and Local Boards and Commissions meetings across all islands, as well as other State of Hawaiʻi public events. The goal is to increase public accessibility and participation by handling livestreaming, recording, and hosting post-meeting recordings. The contract is initially for one year with the possibility of up to three one-year renewals. Proposals are due by June 11, 2026, and must be submitted electronically via the Hawaii Electronic Procurement System (HIePRO).

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