Opportunity
Guilford County NC MUNIS #20311
Guilford County Seeks Advisory Partner for Cloud-Based RMS/JMS Modernization
Posted
May 12, 2026
Respond By
June 04, 2026
Identifier
20311
NAICS
541512
Guilford County is seeking a Journey Partner to guide the modernization of its Records Management System (RMS) and Jail Management System (JMS): - Government Buyer: - Guilford County Purchasing Department, Greensboro, NC - Scope of Work: - Advisory and oversight services for the selection and implementation of a modern, cloud-based RMS and JMS - Replacement of the current Central Square One Solution on-premises platform - Seven project phases: strategy/governance, RFP development and vendor selection, solution design/integration, build/configuration and testing, end-to-end testing and user acceptance, mock cutovers and go-live, stabilization/optimization - Integration with CAD, NCIC, court, jail medical/EMR, HR/payroll systems - Emphasis on CJIS compliance, operational continuity, cybersecurity, robust data migration, and security - MWBE Participation: - 15% aspirational goal with good faith effort documentation required - Contract Details: - Three-year term with no renewal option - OEMs and Vendors: - No specific OEMs or vendors named; current system is Central Square - Commodity Codes: - 20836, 20429, 20655, 20659, 20853, 20938, 25167, 29031, 83835, 95882, 99031
Description
Guilford County Purchasing Department is soliciting proposals from qualified firms to provide end-to-end advisory and oversight for selecting and implementing a modern, cloud-based Records Management System (RMS) and Jail Management System (JMS) to replace the current on-premises platform. The Journey Partner will lead strategy, RFP development, vendor evaluation, implementation oversight, risk management, and benefits realization through stabilization. The project involves multiple phases including strategy, RFP development, solution design, build/configuration, testing, cutovers, and stabilization. The contract term is three years with no option to renew, and the project is projected to begin July 1, 2026, through June 30, 2030.