SAM #PR16001511

Preventive Maintenance for York Air Handling Units and VFDs at U.S. Embassy Berlin

The U.S. Embassy Berlin, under the U.S. Department of State, is requesting preventive maintenance services for its air handling infrastructure: - Government Buyer: - U.S. Department of State, U.S. Embassy Berlin - OEMs and Vendors: - York (OEM for air handling units) - Products/Services Requested: - Preventive maintenance services for 16 custom-fabricated York Air Handling Units (AHUs), both indoor and outdoor - Maintenance of associated motor starters and variable frequency drives (VFDs) rated from 5 HP to less than 100 HP - Tasks include inspection, cleaning, lubrication, calibration, filter replacement, and all manufacturer-recommended procedures - Contractor must provide all labor, supervision, tools, materials, and consumables - Repairs are not included and will be handled separately - Unique/Notable Requirements: - Only preventive maintenance is covered; repairs are excluded - York is the specified OEM for the AHUs - Contract includes a base year plus four one-year option periods - Place of Performance: - U.S. Embassy Berlin, Berlin, Germany - Contracting Office: - U.S. Department of State, Washington, DC

Description

The U.S. Embassy Berlin intends to award a Firm Fixed Price contract for Preventive Maintenance Services (PMSC) for the facility's Air Handling Units (AHUs) and associated Motor Starters/Variable Frequency Drives (VFDs).

The contractor shall provide all labor, supervision, tools, materials, and consumables necessary to perform semi-annual preventive maintenance on 16 custom-fabricated York Air Handling Units (indoor and outdoor configurations), including associated motor starters and VFDs rated from 5 HP to less than 100 HP. Maintenance tasks include inspection, cleaning, lubrication, calibration, filter replacement, and other manufacturer-recommended preventive maintenance procedures. Repairs are not included in this contract and will be handled via separate purchase orders.

The Embassy intends to award a contract for one base year with four additional one year options, with a potential conclusion date of April 2031.

To request the solicitation documents please email  <BerlinEinkauf@state.gov> with the requisition number in the title.

Quotations will be accepted until June 5th 2026.

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