SAM #IHS1526197

Procurement of Ophthalmic Exam Chairs for Lawton Indian Hospital Eye Clinic

The Indian Health Service (IHS) Lawton Service Unit is seeking qualified vendors to supply ophthalmic exam chairs for its eye clinics. - Government Buyer: - Department of Health and Human Services, Indian Health Service, Lawton Service Unit - Facilities include Lawton Indian Hospital, Anadarko Indian Clinic, and Carnegie Indian Clinic - Products Requested: - Three (3) ophthalmic exam chairs - Topcon OC-2400 Power-Recline Chair with Motorized Tilt or equivalent - Key features: minimum 500 lb weight capacity, hydraulic lift, foot pedal control, 120V power supply, articulating headrest - Services Requested: - Delivery, installation, and training at Lawton Indian Hospital - Minimum two-year warranty on all parts and labor - Toll-free service phone support during business hours - OEMs and Vendors: - Topcon (OEM for OC-2400 chair) - No specific resellers or distributors named - Unique Requirements: - Preference for Indian Small Business Economic Enterprises (ISBEEs) under the Buy Indian Act - Vendors must submit capability statements and Buy Indian Act representation form - Chairs must meet detailed technical specifications - Place of Performance and Delivery: - Lawton Indian Hospital, Lawton, OK (primary delivery and installation site) - Lawton Service Unit includes additional clinics (Anadarko and Carnegie) - Estimated Contract Value: - Likely range: $15,000 - $30,000 (based on typical pricing for ophthalmic exam chairs and associated services) - Competing Products: - Reliance 7000 Chair, Haag-Streit Ophthalmic Chairs, Marco Ophthalmic Chairs, S4Optik Power Chairs - Primary Competitors: - Haag-Streit, Marco, S4Optik, Reliance Medical Products - Notable: All products must be new and include warranty and support; delivery, installation, and training are required.

Description

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing the below Indian Health Services (IHS) requirement. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached). Instructions for submission are outlined below.

Indian Small Business Economic Enterprises (ISBEEs) and other small business are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to provide the Lawton Service Unit (LSU) which includes the Lawton Indian Hospital (LIH), Anadarko Indian Clinic (AIC), and the Carnegie Indian Clinic (CIC), Indian Health Services (IHS) has a requirement for ophthalmic exam chairs to augment delivery of patient care within the eye clinic.

The Government requests interested parties submit a written response to this notice, which includes:

a. Company Name.

b. Company Socioeconomic Status.

c. Company System for Award Management (SAM) Unique Entity Identifier (UEI) number.

d. Company point of contact, mailing address, and telephone number(s), and website address

e. Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with government representatives.

f. DUNS Number:

g. Cage Code:

h. Tax ID

i. Date submitted.

j. Applicable company GSA Schedule number or other available procurement vehicle.

k. Company’s System for Award Management (SAM) registration status. All respondents must register on the SAM located at http://www.sam.gov/.

l. Submit Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form (attached)

Disclaimer and Important Notes. This notice does not obligate the Government to award contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a government GPE. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

How to respond: Please include the notice IHS1526197 in the subject line. Responses must be submitted via email to the Contract Specialist, Mr. Jarrod Prince at jarrod.prince@ihs.gov or Mr. Carroll Delaune at carroll.delaune@ihs.gov no later than 1:00 PM CST on May 19, 2026.

Capability statements will not be returned and will not be accepted after the due date. The maximum number of pages for this submission is five (5) pages.

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