Hawaii eProcurement Portal #B26002729

Comprehensive Event Management for 2026 Hawaii Tourism Conference

The Hawaii Tourism Authority (HTA), part of the State of Hawaii's Department of Business, Economic Development, and Tourism, is seeking a qualified provider for comprehensive event management services for the 2026 Hawaii Tourism Conference on Oahu. - Government Buyer: - Hawaii Tourism Authority (HTA), Department of Business, Economic Development, and Tourism, State of Hawaii - Products/Services Requested: - Full-service conference management for a two-day, in-person event for approximately 700 attendees - Venue and transportation coordination, registration management, on-site logistics, and digital event platform management - AV, IT, catering, security, ADA accessibility, travel and lodging for speakers, entertainment, signage, and exhibitor/volunteer coordination - Luncheon and reception program logistics, including food, beverage, decor, and entertainment - Mkeke event coordination to promote local vendors - Organization of the Keep It Hawaii Recognition Awards Program - Pre-planning support for the 2027 conference venue - Notable Requirements: - Fixed-price contract up to $211,360 for a 12-month period - Compliance with all state and federal statutes, including Hawaii Compliance Express (HCE) registration - Vendor must manage both in-person and digital event components - Coordination with the Hawaiian Cultural Program Advisory Council for cultural programming - No specific OEMs or named vendors are identified in the solicitation - Place of Performance: - Hilton Hawaiian Village, Oahu, Hawaii

Description

The Hawaii Tourism Authority (HTA), a state agency under the Department of Business, Economic Development & Tourism, is seeking a qualified conference service provider for the 2026 Hawaii Tourism Conference. The services required include venue and transportation coordination, registration and budget management, and on-site event logistics. The conference is tentatively scheduled for September 24-25, 2026, and the work will be performed on the island of Oahu. The solicitation emphasizes compliance with state and federal statutes and requires vendor registration in Hawaii Compliance Express.

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