University of Kansas Ionwave #3115986

Comprehensive Vendor-Managed Water Treatment Services for KU and KUMC Campuses

The University of Kansas (KU) and University of Kansas Medical Center (KUMC) are seeking a qualified supplier to provide a comprehensive, vendor-managed water treatment program for boiler systems, cooling towers, hot water loops, and chilled water loops across multiple campuses in Kansas. - Government Buyer: - University of Kansas (KU) and University of Kansas Medical Center (KUMC) - KU Operations / Facilities Services and KU Procurement - Scope of Work: - Turnkey water treatment services for boilers, cooling towers, hot water loops, and chilled water loops - Includes inspection, preventative maintenance, testing, monitoring, reporting, and chemical treatment - Supplier to provide and own all chemical treatment infrastructure, equipment, and monitoring systems - Regular water chemistry testing, controller calibration, and Legionella risk mitigation - Emergency response and 24/7 on-call support - Annual performance reporting (water/energy savings, chemical usage, carbon impact, safety) - Training for KU/KUMC staff and robust transition plan to ensure no system downtime - Products and Equipment (to be itemized by supplier): - Chemicals: corrosion and scale inhibitors, oxidizing and non-oxidizing biocides, dispersants, pH adjusters, oxygen scavengers, alkalinity builders, phosphate/polymer treatments, condensate treatments/amines, chlorine scavengers, softener resin cleaners - Equipment: chemical feed pumps, controllers/automation panels, conductivity and pH probes/meters, remote monitoring hardware, secondary containment, storage tanks, remote dashboards, replacement probes, software subscriptions, cellular gateways - Service Requirements: - Minimum 8 on-site service hours per week - On-site microbiological testing within 30 minutes - Compliance with EPA, KDHE, OSHA, ASHRAE, and FDA standards - ISO 9000 certified manufacturing facilities and labs required - Detailed billing reconciliation and sustainability practices - Quantities (selected examples): - Oxygen Scavenger: 275 gallons (Main + West Campus) - Alkalinity Builder: 330 gallons (Main + West Campus) - Phosphate/Polymer Treatment: 275 gallons (Main + West Campus) - Condensate Treatment/Amines: 330 gallons (Main + West Campus) - Chlorine Scavenger: 110 gallons (Main Campus) - Softener Resin Cleaner: 100 liters (Both Plants) - Estimated Annual Spend: - Over $572,000 - Contract Term: - Three years, with two optional one-year renewals; pricing firm for initial term, capped increases thereafter - Notable Requirements: - Supplier must have at least five years of experience - All chemicals and equipment must be itemized in proposals - Transition plan required to avoid system downtime - Service quality, client satisfaction, and regulatory compliance emphasized - No specific OEMs are named; suppliers must specify included equipment and chemicals.

Description

The University of Kansas (KU) and The University of Kansas Medical Center (KUMC) are soliciting electronic bids from qualified suppliers to provide inspection, preventative maintenance, testing, monitoring, reporting, and chemical treatment services for KU's boiler systems, cooling towers, hot water loops, and chilled water loops. The contract term is three years with two optional one-year renewals, with prices firm for the initial term and limited increases upon renewal. The scope includes a fully vendor-managed chemical treatment program with vendor-owned infrastructure, aiming to improve reliability, efficiency, and accountability. The solicitation includes detailed service requirements, chemical specifications, delivery and storage standards, and performance criteria.

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