Opportunity
BidNet Direct #Oak-0000001171
Oakland County Payroll Tax Processing and W-2 Filing Services Solicitation
Posted
May 07, 2026
Respond By
May 20, 2026
Identifier
Oak-0000001171
NAICS
541214
Oakland County, Michigan is seeking comprehensive payroll tax processing and W-2 filing services for up to 6,000 employees. - Government Buyer: - Oakland County, Fiscal Services Division, Procurement Division - Services Requested: - Electronic processing and filing of payroll taxes and W-2 forms to Federal, State, and Local Tax Authorities - Periodic, monthly, quarterly, and annual filings - Preparation and filing of IRS and Michigan tax forms (including 941, 941X, 945, 945A, 1042-S, 5080, 5081, 5092, 5082, W-2C) - Printing and mailing of Form 1042-S - Integration with Workday Financial System - Production of W-2s for election workers - Provision of employee W-2s in PDF format - Unique Requirements: - Solution must support electronic filing in EFW2 format to SSA, Michigan Treasury Online, and local tax authorities - Minimum three years of relevant experience required for bidders - Compliance with security standards (CIS, ISO, SANS, NIST) - Background screening for team members - Insurance requirements: commercial general liability, workers compensation, automobile liability, umbrella/excess liability, professional liability/errors & omissions, and cyber liability - No specific OEMs or vendors are named; solicitation is open to qualified providers - Place of Performance: - Oakland County offices at 2100 Pontiac Lake Road, Bldg. 41W, Waterford, MI 48328 - Contract Duration: - Three years with two optional one-year extensions (potential total of five years)
Description
Oakland County is requesting proposals for services to electronically process and file payroll taxes and W-2 Forms to Federal, State, and Local Tax Authorities on a periodic basis including monthly, quarterly, and annually. The service is for up to 6,000 active employees. The contract will be for a duration of 3 years with an option for 2 one-year extensions. The procurement aims to ensure the fairest and most efficient means to obtain the best value for Oakland County.