SAM #36C26326Q0636

Annual Hospital Mattress Inspection Services for St. Cloud VA Health Care System

The Department of Veterans Affairs is seeking annual hospital-grade mattress inspection services for the St. Cloud VA Health Care System in Minnesota. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 23, St. Cloud VA Health Care System - OEMs and Brands Mentioned: - Geo Mattress - Comfortrest/Umano - Spann - Hill Rom - Hovermatts - Products/Services Requested: - Annual on-site inspection of approximately 316 hospital-grade mattresses - Inspections include visual checks, zipper functionality, fluid ingress tests, impermeability testing, and structural integrity assessments - Both mattress covers and internal cores are to be inspected - Contractor must develop and submit an inspection checklist for approval - Reports of failed mattresses must be submitted within five business days post-inspection - Privacy training required for contractor personnel working in sensitive areas - Unique/Notable Requirements: - Services must be performed on-site at the St. Cloud VA Health Care System during normal business hours - Contract is firm fixed price, with a base year plus four option years (total potential duration: five years) - Inspections must be completed within 90 days of contract award each year - Contractor provides all labor, tools, supplies, and equipment - Place of Performance: - St. Cloud VA Health Care System, 4801 Veterans Drive, St. Cloud, MN 56303

Description

COMBINED SYNOPSIS SOLICITATION

VA RFQ 36C26326Q0636

                            MATTRESS SERVICES FOR ST. CLOUD VA HEALTHCARE SYSTEM BASE PLUS 4

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Revolutionary FAR Overhaul, FAR Subpart 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued.

SOLICITATION NUMBER: 36C26326Q0636

This solicitation is issued as a Request for Quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06 10/01/2025, and Revolutionary FAR Overhaul FAR 12 as of 02/25/2026.

This solicitation is for mattress service inspection services/ Base Plus 4

The associated NAICS code and small business size standard:

NAICS code:        561210

Size Standard:    $47. Million

Description of Requirements:

The Contractor shall provide all labor, transportation, tools, supplies, and any equipment necessary to provide hospital grade mattress inspection services.

The Saint Cloud VA has an average population of 6 patients in an acute care setting, 110 patients in a domiciliary rehabilitation environment and 200 patients in a long-term care setting which would be on varying mattresses.

Average number of mattresses to be inspected annually is approximately 316, quantities may increase or decrease slightly (+/- 5%) due to patient volume.

Mattresses include, but are not limited to Geo Mattress, Comfortrest/Umano, Spann, Hill Rom and Hovermatts.

Contractor personnel will be escorted by VA staff to the designated locations / patient rooms.

Removal of linens will be provided by VA staff.

The contractor shall perform comprehensive inspections of all hospital-grade mattresses within the facility, including the mattress cover and internal core.

The Contractor shall develop and submit to the Government for approval, a written inspection checklist that will be used for on-site mattress inspections, within ten (10) calendar days after contract award.

Inspection tasks:

Perform a visual inspection of the mattress cover for any visible signs of damage, such as cuts, pinholes, tears, snags, stains, warping, or cracking.  

Check the zipper to ensure it closes properly and is free of damage.  

Remove the mattress cover (during secondary inspections) to inspect the inner core for any staining or odor, which indicates fluid ingress.  

Conduct a fluid ingress test, such as the use of a black light, or pinless moisture meter.  

Test the mattress's impermeability in accordance with the manufacturer's recommendations.  

Assess mattress support to ensure it continues to provide adequate pressure redistribution for patient safety.  

Structural Integrity: check for sagging, splitting or foam failure.  

The contractor will identify and produce a list/report of all mattresses that failed inspection.

Each failing mattress will be identified on the cover with a strip of blue duct tape. 

This service does not involve storage, generating, transmitting, or exchanging VA sensitive information.

“Privacy training is required if the contractor(s) will be working in areas with sensitive Veteran information with an increased risk of inadvertent disclosures.  These are areas where only authorized personnel are allowed (nurse stations, PACT team areas, Laboratory, Pharmacy, etc.) and where visitors are typically be escorted and are not allowed to roam around freely (4B, ER, 3M, ICU, CLC, etc.).  The contractor(s) must read and sign TMS 20939, VA Privacy Training for Personnel without Access to VA Computer Systems or Direct to or the Use of VA Sensitive Information, prior to beginning work in these areas.

     Place of Performance: 

     Department of Veterans Affairs

     St. Cloud VA Healthcare System       4801 Veterans Drive       St. Cloud MN 56303

To see the solicitation PROVISIONS, CLAUSES, SCHEDULE and all other terms that apply to this acquisition, see the attached RFQ 1449 36C26326Q0636.  

10. SUBMITTAL OF OFFERS: All question shall be received by the CS no later than 10:00 AM CT, May 14, 2026

All offers shall be received by the CS no later than 10:00 AM CT, May21 2026.

All offers shall be emailed to Mark.Clayburne@va.gov

Emails shall include this RFQ number in the Subject Line: 36C26326Q0636.

View original listing