SAM #HT941026N0058

Sole Source Procurement of V500 G2 Vivosonic Hearing Screening Systems for Naval Medical Center San Diego

This notice announces the Defense Health Agency's intent to award a sole source contract for specialized hearing screening systems and accessories for Naval Medical Center San Diego. - Agency: Defense Health Agency, Healthcare Contracting Division - West (HCD-W), Echo Branch - Vendor: E3 Diagnostics, Inc (sole source distributor) - OEM: Vivosonic - Products requested: - 4 V500 G2 Vivosonic Systems (AABR & DP Screening, Item Code: 1005637) - 4 Battery Pack Kits (Item Code: 1000370) - 4 DEMED1 Medical Carts (Item Code: 1000367) - 4 Color Printing Modules (Item Code: 1000366) - 4 Dymo 550 Label Printers (Item Code: 1000629) - 4 sets of Printer Labels (Item Code: 1002092) - 4 G2 Vivosonic GX OAE Probe Nose 5PK (Item Code: 1005259) - 4 sets of VivoTab Electrodes (Item Code: 1330087) - 4 Vivosonic GP OAE Ear Tip Sets (Item Code: 1002116) - 4 sets of Infant Ear Tips for ER Insert Earphone (Item Code: 1002111) - 4 Shipping and Handling (Item Code: 8122326) - Services requested: - 4 two-year extended equipment warranties (Item Code: 1000357) - 4 Virtual/Remote Integrity V500 Training sessions (Item Code: 1004949) - 4 Medical Cart Installations (Item Code: 1005206) - Requirement: Wireless screening technology to minimize electrical interference and movement artifacts, enabling accurate hearing assessments for newborns, children, and difficult-to-test patients - Sole source justification: Based on market research and prior acquisition history - Delivery location: Naval Medical Center San Diego, 34800 Bob Wilson Dr, San Diego, CA 92134 - Contracting office: Defense Health Agency HCD West, Camp Pendleton, CA - Period of performance: Delivery required on or before September 30, 2026; includes 2-year extended warranties

Description

THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE PURCHASE ORDER CONTRACT AND IS NOT A REQUEST FOR COMPETITIVE QUOTES. The Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division - West (HCD-W), Echo Branch intends to negotiate and award a firm-fixed price purchase order (PO) contract for the provision of all services, materials, and equipment necessary to provide required V500 G2 Vivosonic Systems for Naval Medical Center, San Diego in accordance with Federal Acquisition Regulation (FAR) 6.302-1 Sole Source acquisitions and FAR 12.102 (a) only one source being available to meet the Government’s needs, to:

E3 Diagnostics, Inc

3333 N Kennicott Ave

Arlington Heights, IL 60004

UEI: C71LRUM2J2Y8

CAGE: 3X391

The North American Industry Classification System (NAICS) code for this requirement is 339112 – Surgical and Medical Instrument Manufacturing; the business size standard is 1,000 (# of employees). The Product Service Code (PSC) is 6515 - Medical and surgical instruments, equipment, and supplies

The requirement is for V500 G2 Vivosonic Systems contract for Naval Medical Center, San Diego. This wireless screening technology minimizes electrical interference and movement artifacts, allowing accurate hearing assessments even when the patients are awake or naturally sleeping. It is particularly beneficial for testing newborns, children, and other difficult-to-test patients.

Requirement Description

Quantity

AABR Screening & DP Screening Integrity V500 G2 Vivosonic – Item Code:1005637   4 2 YEAR Extended Equipment Warranty – Item Code:1000357   4 Extended Equipment Warranty: Same warranty coverage as EW500. Must be purchased together with system. For full warranty details please refer to warranty policy. Virtual/Remote Integrity™ V500 Training by Viv – Item Code: 1004949   4 Battery Pack Kit: A/C Adapter/Cradle/2 Battery Pack – Item code: 1000370   4 DEMED1 Medical Cart – Item Code: 1000367   4 Color Printing Module: Color Laser Printer – Item Code: 1000366   4 Dymo 550 Label Printer – Item Code: 1000629   4 Printer Labels - 2 rolls of 300 labels – Item Code: 1002092   4 G2 Vivosonic GX OAE Probe Nose 5PK – Item Code: 1005259   4 VivoTab Electrodes-100 Patients /100 packs of 4 – Item Code: 1330087   4 Vivosonic GP OAE Ear Tip Set in Clear Box – Item Code: 1002116   4 Infant Ear Tips for ER Insert Earphone – Item Code: 1002111   4 LBR – Medical Cart Installation – Item Code: 1005206   4 Shipping and Handling – Item Code: 8122326   4

Delivery Location:

Naval Medical Center San Diego

34800 Bob Wilson Dr

San Diego, CA 92134

Delivery:

On or before: 9/30/2026

Based on market research and previous acquisition history, it has been determined that E3 Diagnostics, Inc is the only source that can meet the Government’s specialized requirement.

This notice of intent is not a request for competitive proposals, and no solicitation document exists for this requirement. Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data and cost information, in sufficient detail and with convincing evidence that clearly demonstrates the capability to perform the required work. Capability statements shall not exceed six (8.5 x 11 inch) pages using a font size no smaller than 10-point. All capability statements received by the due date of this notice will be considered by the Government. A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source purchase order.

If a vendor challenges the basis of this requirement, please email capability statements as a Microsoft Word or Adobe PDF attachment to Jason Willey at jason.d.willey.civ@health.mil and Denise Bond at denise.d.bond.civ@health.mil. The closing date for challenges is no later than 10:00 a.m. (Pacific Time), 15 May 2026.

NO TELEPHONE REQUESTS/OFFERS WILL BE HONORED.

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