Washington County Ionwave #Q-26-814 Addendum 4

Printing and Mailing of 102,000 Sample Ballot Mailers for 2026 Primary Election

Washington County Board of Elections in Maryland is seeking a vendor for the printing and mailing of 102,000 sample ballot mailers for the 2026 Primary Election. - Government Buyer: - Washington County Board of Elections, Maryland - Office of Procurement, Board of County Commissioners - Products/Services Requested: - Printing of 102,000 sample ballot mailers - 8 different ballot styles, each 7-8 pages, black on 70# white offset paper - Refolded to 5" x 8" and tabbed for mailing - Variable data printing: each mailer personalized with voter ID, barcode, name, address, and polling place - Proofs required for approval before production - Mailing services for all 102,000 mailers - Addressed to all eligible registered voters in Washington County - Mailing in two separate batches, with strict deadlines for each - Delivery to local USPS distribution center - Postage handled by the vendor (in some documents, by the county) - Unique/Notable Requirements: - No substitutions allowed for materials or processes - Vendor must handle both printing and mailing, including variable data and barcode testing - 8 unique ballot styles based on party and legislative district - Compliance with insurance and data security requirements - No bond requirements - OEMs and Vendors: - No specific OEMs or commercial vendors are named in the solicitation - Locations: - Washington County Board of Elections, 17718 Virginia Avenue, Hagerstown, MD 21740 - Washington County Administration Complex, 100 West Washington Street, Hagerstown, MD 21740

Description

This solicitation is a Request for Quotation for the printing and mailing of the 2026 Primary Sample Ballot for Washington County, Maryland. The project involves printing 102,000 sample ballot mailers in 8 different ballot styles, each consisting of 7-8 pages printed in black on white offset paper. The mailers will be addressed to every eligible registered voter in the county, including voter ID numbers and barcodes, and mailed by specified deadlines in early June 2026. The awarded vendor will also be responsible for mailing the ballots through their local USPS distribution center and providing proofs for approval prior to printing.

View original listing