Hawaii eProcurement Portal #B26002016

Hawaii Judiciary seeks secure records storage and retrieval services for First Circuit Court, Oahu

The Hawaii Judiciary, First Circuit Court, is seeking a contractor to provide comprehensive records storage and retrieval services for court documents on Oahu. - Government Buyer: - Judiciary, First Circuit Court, State of Hawaii (Legal Documents Branch, Honolulu) - Products and Services Requested: - Secure storage of approximately 15,900 boxes of court documents per month - Addition of new boxes/files (approx. 10 per month) - File retrieval and refiling (approx. 66 per month) - File pickup and delivery (approx. 70 per month) - Rush retrievals (approx. 2 per month) - Document destruction services (approx. 2,400 lbs. annually, 4 times per year) - Purchase of storage boxes as needed - Notable Requirements: - Storage facility must be located on Oahu, with security and climate control - Contractor must provide an operational computerized record retrieval system - Quarterly reporting to the Judiciary - Compliance with Hawaii Judiciary policies, including nondiscrimination and standards of conduct - All costs for labor, tools, equipment, and resources must be included - Mandatory 0.75% transaction fee to Hawaii Information Consortium - No specific OEMs or vendors are named in the solicitation

Description

This solicitation is issued by the Judiciary, First Circuit, State of Hawaii, for records storage and retrieval services of court documents. The contractor will provide facilities for storage and services to retrieve and refile court documents as necessary for the First Circuit Court on Oahu. The contract term is for 12 months starting July 1, 2026, through June 30, 2027, with an option to extend for an additional 12-month period. The contractor is responsible for all costs including labor, tools, and equipment necessary to provide these services.

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