City of Elgin Ionwave #RFP 26-016 Addendum 2

Beer Concession Operator Sought for Nightmare on Chicago Street Festival in Elgin, IL

The City of Elgin, Illinois is seeking a qualified beer concession operator for its annual Nightmare on Chicago Street (NOCS) festival. - Government Buyer: - City of Elgin, Purchasing Department, Cultural Arts & Special Events - Scope of Services: - Operate multiple beer vending locations and a possible VIP area during the two-day NOCS festival - Provide a comprehensive operational plan, including product offerings (beer types, distributor partnerships, keg quantities, pricing) - Manage staff and volunteers, all of whom must be BASSET-certified for responsible alcohol service - Oversee ID checking, supply logistics (cups, wristbands, signage), and equipment (refrigeration, point of sale, internet) - Set up and break down all concession areas; supply all necessary materials and staff - Notable Requirements: - Preference for vendors with a brick-and-mortar presence in Elgin and a City of Elgin liquor license - Compliance with local licensing, insurance, affirmative action, equal employment, and sexual harassment policies - Expected attendance: 6,000 on day one, over 20,000 on day two - City provides tents, tables, power, and security; vendor provides all other supplies and staff - Products/Brands: - No specific OEMs or beer brands mandated; proposals must detail beer products to be offered - Contract Details: - Initial contract for the two-day event, with potential annual renewal for up to three years

Description

The City of Elgin is soliciting proposals for beer concession services at the Nightmare on Chicago Street (NOCS) festival scheduled for October 16-17, 2026. The scope includes providing beer concession services at multiple vending locations and a possible VIP location, with requirements for staffing, product offerings, and operational plans. The event expects attendance of 6,000 on Friday and over 20,000 on Saturday, increasing service demands. Proposals must be submitted electronically by May 14, 2026, and the City reserves the right to accept or reject any proposals.

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