SAM #36C24126Q0496

Sole Source Procurement of BD Pyxis ES MedStation and Refrigerator for Connecticut VA Medical Center

This notice details the Department of Veterans Affairs' intent to procure BD Pyxis ES MedStation and PyxisES Refrigerator equipment for the Connecticut VA Medical Center on a sole source, brand name only basis. - Procuring Agency: Department of Veterans Affairs, Connecticut VAMC, NCO 1 Contracting Office - Products Requested: - 1 BD Pyxis ES MedStation (main, 2-door), part number MESR2B--0H--0N2U0M0B0V - 1 BD PyxisES Refrigerator, 13CF, RHG-3Deep,9S, part number 137550-01 - OEM: BD (Becton, Dickinson and Company) / CareFusion is the exclusive manufacturer and service provider - Justification for Sole Source: - Mandatory system integration with existing VA Pyxis infrastructure - Patient safety and medication security requirements - Compliance with VHA Directive 1195 and established clinical workflows - Only BD Pyxis ES equipment meets all regulatory and operational needs - NAICS Code: 541519 (Other Computer Related Services) - No competing products or services are considered due to compatibility and regulatory constraints - Place of Performance/Delivery: - Connecticut VAMC, 555 Willard Avenue, Newington, CT 06111 - Contracting office also listed as ONE VA CENTER, TOGUS, ME 04330

Description

Special Notice

Special Notice

Page 3 of 3 Special Notice *= Required Field Special Notice

Page 1 of 3 PYXIS EQUIPMENT NOTICE OF INTENT TO SOLICIT BRAND NAME- PYXIS MEDSTATION & REFRIGERATOR Requirement: BRAND NAME ONLY CLIN PRODUCT # DESCRIPTION QUANTITY 0001 323 MESR2B--0H--0N2U0M0B0V MEDSTATION,ES,MAIN,2DR 1 0002 137550-01 137550-01 PyxisES Ref 13CF, RHG-3Deep,9S 1

The proposed procurement is for products which the Government intends to solicit and negotiate with only one brand name under the authority of FAR 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. 41 U.S.C. 3304(a)(1). The North American Industry Classification System code (NAICS) for this requirement is 541519. All responsible sources that feel they should be considered qualified to provide the above-mentioned products may submit a response to this notice (by the response due date shown above) to janice.jones@va.gov.
The information provided shall include detailed (and relevant) documentation to allow the government to perform adequate market research and make a proper determination. A determination by the government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct an unrestricted open market procurement. The BD Pyxis ES system is a proprietary platform, and no other manufacturer s products are technically compatible with the existing VA Pyxis ecosystems. Key justifications include: System Integration & Compatibility: Only Pyxis ES equipment integrates natively with current Pyxis servers, access controls, software, audit logs, and existing profiles. No alternative ADC refrigerator or cabinet can interoperate with the Pyxis ES environment without compromising chain of custody controls. Mandatory Patient Safety Requirements: BD Pyxis systems provide automated transaction logging, controlled access, and security features required for high-alert medication management, protecting both patients and staff.

VHA Directive 1195 Compliance: The OR requires an automated dispensing cabinet (ADC) for high alert medications. The existing refrigerator is not automated or secure and cannot be made compliant. Only the Pyxis ES ADC refrigerator meets mandatory VHA 1195 requirements. Established Workflows & Training: Clinical workflows nursing, pharmacy, anesthesia are built around Pyxis ES user access rules, override procedures, discrepancy reporting, and emergency protocols. Replacing with a different system would require significant retraining and introduce patient safety risk. Medication Security Infrastructure: Facility approved Pyxis devices across the medical center. Only Pyxis ES equipment can operate as a secure extension of this existing network. OEM Exclusivity: BD/CareFusion is the sole manufacturer of Pyxis equipment and the only qualified provider of installation and maintenance. A letter dated 03/04/2026 confirms BD/CareFusion as the exclusive source. Thus, only BD Pyxis ES equipment satisfies the clinical, operational, safety, and regulatory requirements. THIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. REQUESTS FOR A SOLICITATION WILL NOT RECEIVE A RESPONSE.

View original listing