New York State Contract Reporter #IFB0416

Exclusive ATM Rental, Operation, and Service for New York State Fairgrounds

The New York State Department of Agriculture and Markets, through its Division of the New York State Fair, is seeking a contractor for a five-year exclusive contract to provide, install, operate, and service Automatic Teller Machines (ATMs) and cash dispensing units at the New York State Fairgrounds in Syracuse, NY. - Government Buyer: - New York State Department of Agriculture and Markets, Division of New York State Fair - Products and Equipment: - Supply, installation, and maintenance of ATMs/cash dispensing units - 6 permanent ATMs (4 indoor, 2 outdoor) year-round - 38 additional ATMs during the 13-day annual State Fair - Up to 10 temporary ATMs for non-Fair events (e.g., Syracuse Nationals Car Show) - 2 sets of 3 X 1 antennas with 100 coax cables and mounting hardware for ATM connectivity - Services Requested: - Full rental, operation, and service of all ATMs/cash dispensing units - Daily inspections during the State Fair, weekly inspections for non-Fair events - Maintenance, repair, cash replenishment, and 24-hour customer support - Compliance with all local, state, and federal regulations - Detailed reporting and strict operational requirements - Unique/Notable Requirements: - Contractor must be a federally or state regulated financial institution or an Independent Sales Organization (ISO) - Exclusive provider for all ATM services at the Fairgrounds - Maximum ATM user fee capped at $4.00 per transaction - Contractor pays a per-transaction fee to the Department - Liquidated damages for failure to meet service requirements - No MWBE, SDVOB, or DBE participation goals - No specific ATM OEMs are named; opportunity is open to all qualified ATM service providers - Previous contract was awarded to Carolina ATM Services LLC

Description

This Invitation for Bids (IFB) issued by the New York State Department of Agriculture and Markets invites qualified bidders to provide rental, operation, and service of ATMs/cash dispensing units at the New York State Fairgrounds. The awarded contractor will be the sole provider of these services during the annual State Fair starting with the 2026 event. The Fairgrounds, located in Syracuse, NY, hosts the Great New York State Fair and various non-Fair events year-round, attracting large visitor numbers. The contract term is five years, and the scope includes servicing ATMs during the State Fair and other events.

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