SAM #HT941026N0057

Sole Source Procurement of ENT Select Extaro 300 Microscope Systems for Naval Medical Center San Diego

This notice details a planned sole source procurement by the Defense Health Agency for advanced ENT Select Extaro 300 Microscope Systems for the Naval Medical Center San Diego. - The Defense Health Agency, Healthcare Contracting Division - West (HCD-W), Echo Branch, intends to award a firm-fixed price, sole source contract to Proaim Americas LLC. - The procurement is for three (3) ENT Select Extaro 300 Microscope Systems and associated components, including: - Microscope bodies (part number 000000-2290-683-01SYSE01) - Floor stands, T-handgrips, stereo coobservation packages, digital data management systems, wide-field eyepieces, and straight binocular tubes - The equipment is intended for use in pediatric intensive care and sedation centers for ear examinations. - Delivery is required on or before September 30, 2026, to Naval Medical Center San Diego, 34800 Bob Wilson Dr, San Diego, CA 92134. - The NAICS code is 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing); PSC is 6515 (Medical and Surgical Instruments, Equipment, and Supplies). - Proaim Americas LLC is identified as the sole distributor capable of meeting the government’s requirements, but capability statements from other vendors are invited if they can meet all specifications. - The notice is not a request for competitive quotes, and the sole source rationale is based on the specialized nature of the equipment and distribution rights.

Description

THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE PURCHASE ORDER CONTRACT AND IS NOT A REQUEST FOR COMPETITIVE QUOTES. The Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division - West (HCD-W), Echo Branch intends to negotiate and award a firm-fixed price purchase order (PO) contract for the provision of all services, materials, and equipment necessary to provide required ENT Select Extaro 300 Microscope System for Naval Medical Center, San Diego in accordance with Federal Acquisition Regulation (FAR) 6.302-1 Sole Source acquisitions and FAR 12.102 (a) only one source being available to meet the Government’s needs, to:

Proaim Americas LLC

16024 Manchester Road, Suite 200

Saint Louis, MO 63011

UEI: KECHQ6LN3HN7

CAGE: 60B94

The North American Industry Classification System (NAICS) code for this requirement is 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing; the business size standard is 1,250 (# of employees). The Product Service Code (PSC) is 6515 - Medical and surgical instruments, equipment, and supplies

The requirement is for ENT Select Extaro 300 Microscope Systems contract for Naval Medical Center, San Diego. This microscope will allow the ability to examine ears with complex pathology before and after surgery in the pediatric intensive care unit sedation center.

Requirement Description                                                                                                                   Quantity

ENT Select Extaro 300 Microscope Systems - Item Code: 000000-2290-683-01SYSE01       3

Microscope body with a unique user interface design that brings all the controls you need close            to the handgrip. (REF: 6034)

             5x mag changer for rapid adjustment of magnification factor.

Varioskop 230 lets you adjust the working distance over 230 mm for always perfect focus while keeping your relaxed working position.

             TriLED provides natural colored light at high intensities - maintenance free.

              Spot Light motorized aperture for continuous adjustment of the field of illumination.

Floor Stand, Assembled ENT Extaro 300 - Item Code: 000000-2290-683-10FSEA10               3    T-Handgrip Extaro 300 System - Item Code: 000000-2290-683-10HANDTE                             3   Stereo Coobservation package, with straight tube and 10x eyepieces. Include beamsplitter and triled Item Code: - 000000-2290-683-20COSE10                                                                                     3 Digital Data Management Extaro 300 System - Item Code: 000000-2290-683-20DOC002           3 Digital Data Management integrated HD Video (1080p) HDMI output network interface enabling ZEISS Connect iPad app for camera control including smart recording media data management according to customer defined workflows editing of images and videos 2 Wide-field eyepieces 10x Extaro 300 system - Item Code: 000000-2290-683-90EP1000           3 Straight binocular tube Extaro 300 System - Item Code: 000000-2290-683-90TS0000           3                                                                                                                             

Delivery Location:

Naval Medical Center San Diego

34800 Bob Wilson Dr

San Diego, CA 92134

Delivery:

On or before: 9/30/2026

Based on market research and previous acquisition history, it has been determined that Proaim Americas, LLC is the only source that can meet the Government’s specialized requirement.

This notice of intent is not a request for competitive proposals, and no solicitation document exists for this requirement. Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data and cost information, in sufficient detail and with convincing evidence that clearly demonstrates the capability to perform the required work. Capability statements shall not exceed six (8.5 x 11 inch) pages using a font size no smaller than 10-point. All capability statements received by the due date of this notice will be considered by the Government. A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source purchase order.

If a vendor challenges the basis of this requirement, please email capability statements as a Microsoft Word or Adobe PDF attachment to Jason Willey at jason.d.willey.civ@health.mil and Denise Bond at  denise.d.bond.civ@health.mil. The closing date for challenges is no later than 10:00 a.m. (Pacific Time), 15 May 2026.

NO TELEPHONE REQUESTS/OFFERS WILL BE HONORED.

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