Edmond Ionwave #B26-026

City of Edmond Uniform Rental, Lease, and Purchase Services for City Employees

The City of Edmond and Edmond Public Works Authority are seeking bids for comprehensive uniform rental, lease, and purchase services to outfit approximately 150+ city employees across seven departments. - Government Buyer: - City of Edmond and Edmond Public Works Authority - Products and Services Requested: - Weekly rental and lease of a wide range of uniforms, including shirts (industrial, dress, executive, polo, high-visibility, flame-resistant), pants (industrial, denim, cargo, flame-resistant), jackets (standard, flame-resistant, safety orange), coveralls, bib overalls, lab coats, and specialized garments for the Electric department - Floor mats, towels, and cleaning supplies - Purchase options for T-shirts (e.g., Hanes Beefy-T or equal), high-visibility shirts, and flag patches - All uniforms must meet specific material, safety, and visibility standards (e.g., flame resistance minimum 8.7 cal/cm2, ANSI 107-24 compliance, no metal snaps for FR garments) - Custom emblems (name, company, department) applied to uniforms - Measurement and fitting for all employees at contract start and for new hires - Weekly laundering, pressing, alterations, repairs, and timely replacements - Inventory management to ensure quick turnaround - Unique or Notable Requirements: - All uniforms must be new at contract start - Strict compliance with delivery schedules and exceptional customer service - Replacement cost schedule based on garment age - Insurance certificates naming the City and Authority as additional insured - Non-collusion affidavit required - Pricing is per person per week, inclusive of all charges; towel pricing per bundle - City may negotiate pricing for additional items and extend contract terms to other political subdivisions - OEMs and Vendors: - No specific OEMs or vendors are named; bidders must specify available colors, sizes, and catalog numbers - Period of Performance: - Initial term of one year, with up to four annual renewal options, subject to mutual agreement and service/pricing review - Locations: - Services provided at City of Edmond and Edmond Public Works Authority facilities in Edmond, Oklahoma

Description

The City of Edmond is soliciting bids for uniform rental/lease services and occasional purchase of uniform apparel for approximately 150+ employees across about 7 city department locations. The contract term is from July 1, 2026, to June 30, 2027, with an option to renew annually for four additional years. The service includes providing freshly laundered, pressed uniforms weekly, alterations, repairs, replacements, and customized emblems. The bid requires acceptance of terms and conditions, submission of a non-collusion affidavit, and a replacement cost schedule.

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