My Florida Marketplace #DCF ITB 2526 084

Comprehensive HVAC Preventive Maintenance & Repair for Roberts Building (Trane Systems)

This solicitation seeks comprehensive HVAC preventive maintenance and repair services for the Roberts Building in Jacksonville, FL, managed by the Florida Department of Children and Families (DCF). - Government Buyer: - Florida Department of Children and Families (DCF) - OEMs and Vendors: - Trane (Trane Tracer SC Building Automation System, Trane CenTraVac chillers) - WEG, US Motor, Marathon (condenser water pumps) - Products/Services Requested: - Preventive maintenance and repair for all HVAC equipment, including: - Trane Tracer SC BAS: monthly and annual inspections, support, and potential head-end replacement if not supported - Trane CenTraVac chillers (RTHB Series R): annual and quarterly inspections for two units - Mechanical-draft cooling tower (Trane 300): annual and quarterly inspections - Condenser water pumps (WEG 01018ETE215JM, US Motor FX45 UJ10P2DM, Marathon PVE254T): annual and quarterly maintenance for three pumps - Oil analysis for chillers and pumps - Emergency repair response (4-hour initial, 24-hour on-site) - Complete service documentation within two weeks of each service - Unique/Notable Requirements: - All services must comply with OEM recommendations and industry standards - BAS support must be compatible with Trane Tracer SC; if not, contractor must replace head-end at their cost - Licensed mechanical contractor and EPA refrigerant certification required - Provider must be within 80 miles of the site - Performance standards with financial penalties for non-performance - Mandatory in-person pre-bid conference for all bidders - Fixed-price preventive maintenance; repairs and emergencies require prior authorization - Contract term is five years with up to three years renewal, capped at 3% annual price increase

Description

The Department of Children and Families (DCF) of the State of Florida is soliciting bids to provide comprehensive HVAC preventive maintenance and repair services for the Roberts Building located at 5920 Arlington Expressway, Jacksonville, Florida. The services include monthly, annual, and quarterly inspections, Building Automation System (BAS) support, oil analysis, cooling tower maintenance, condenser pump service, emergency repair response, and complete documentation for all covered equipment. The contract term is anticipated to start on August 1, 2026, and last for five years, with possible renewal. The solicitation requires adherence to manufacturer recommendations, applicable laws, and industry standards, and includes performance standards with financial consequences for non-performance.

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