City of Pomona PlanetBids #2026-20

City of Pomona Citywide Printing Services Solicitation

The City of Pomona is seeking a vendor for a citywide printing services contract to support all municipal departments. - Scope of Work: - Offset printing, photocopying, envelopes, letterhead, forms, business cards, four-color process printing, and graphic design services - Strict requirement for in-house production; outsourcing or broker operations are prohibited - Products Requested: - Business cards (Neenah Classic Laid Baronial Ivory 65# Cover, PMS 490 Dark Brown ink; gold foil stamped blanks for Council/Director cards) - Letterhead (Neenah Classic Laid Baronial Ivory 24#, PMS 490 Dark Brown ink) - Envelopes #10 (Cream Wove paper, PMS 490 Dark Brown ink; both window and no window) - Carbonless forms (2-part and 3-part, high quality, top glued) - Recreation Program & Service Guide (28-page, four-color, stitched, delivered three times per year) - Black/white and color copies (single and double-sided) - Services Requested: - Graphic design services (hourly, as-needed) - Proofing and typesetting included for all print items - Quantities: - Business cards: 500–1000 per order - Letterhead: 1000–5000 per order - Envelopes: 1000–5000 per order (window and no window) - Carbonless forms: 500–5000 per order - Recreation guide: 2000 copies per run, three runs annually - Notable Requirements: - Vendor must operate a physical facility capable of all printing and mailing in-house - Delivery to various city departments, including Palomares Community Center - Registration on PlanetBids and City of Pomona business license required upon award - Adherence to city regulations regarding use of logos/seals - No specific OEMs or vendors are named, but Neenah Paper is specified for business cards and letterhead stock. - Contract Term: - Three-year base contract with two optional one-year extensions

Description

The City of Pomona is soliciting bids for printing and related services to support all city departments. The scope includes offset printing, photocopying, envelopes, letterhead, forms, business cards, four-color process printing, and graphic design services. The contract term is three years with two optional one-year extensions. Bidders must operate a physical facility capable of handling all printing and mailing in-house, with no outsourcing or broker operations allowed. Registration on the city's PlanetBids system and compliance with city business license and insurance requirements are mandatory.

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