SAM #36C10D26Q0093

On-Site Shredding Services for Anchorage VBA Regional Office

The Department of Veterans Affairs, Veterans Benefits Administration (VBA), Anchorage Regional Office is seeking qualified small business vendors to provide secure on-site shredding services at its Anchorage, Alaska facility. - Government Buyer: - Department of Veterans Affairs, Veterans Benefits Administration (VBA), Anchorage Regional Office - Contracting office: VBA Acquisition Directorate, Washington, DC - Products/Services Requested: - On-site shredding and secure disposal of approximately 5,000 pounds of sensitive materials per year - Bi-monthly (twice per month) shredding service - Provision of one 64-gallon secure, locking bin for collection - Issuance of certificates of destruction after each service - Unique/Notable Requirements: - Compliance with NAID crosscut shredding standards - Adherence to federal security, privacy, and records management regulations, including HIPAA and the Privacy Act - Contractor must provide all labor and equipment - Services performed during business hours, excluding federal holidays and weekends unless otherwise directed - Opportunity set aside for small businesses - No specific OEMs or vendors are named in the notice - Contract Structure: - Firm-fixed price contract - Base year plus four (4) 12-month option years

Description

Page 1 of 2 This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective quoters list or to receive a copy of the solicitation. The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS Code 561990, (All other support services) with a size standard of 16.5 million. The Veterans Benefits Administration (VBA) Anchorage Regional Office (RO), in Anchorage, AL, is seeking to identify any vendor capable of providing Shredding Services per the Statement of Work below. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer's review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 11:00am EST, on May 14th, 2026. All responses under this Sources Sought Notice must be emailed to Craig.Harris@va.gov with RFQ # 36C10D26Q0093 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: ____________________________________________________ Address: ________________________________________________________________ Phone Number: __________________________________________________________ Point of Contact: _________________________________________________________ E-mail Address: __________________________________________________________ Unique Entity Identifier (UEI) #: _______________________________________________ CAGE Code: ____________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): _______________________________________________________________ SOCIO-ECONOMIC STATUS: VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the (service) as listed in Attachment 2 STATEMENT OF WORK with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company's ability to provide the services outlined in the (SOW). Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. <!-- Additional lines omitted for brevity --> Attachment 2 STATEMENT OF WORK Shredding Services Anchorage VA Regional Office BACKGROUND The Department of Veteran Affairs (VA), Veterans Benefits Administration (VBA), Anchorage Regional Office (RO) located at 1201 North Muldoon Road, Anchorage, AK 99504 provides a variety of services to United States of America Veterans. Subsequently, creating sensitive documentation while carrying out the mission and shall be properly disposed when no longer required. The VBA needs on-site shredding services and the disposal of approximately 5,000 pounds of material each year, to include option period(s) if exercised. SCOPE The contractor shall provide all labor and equipment required to properly shred materials (which may contain but not limited to folders and, other non-paper materials. Folders and, other non-paper materials are described as - 44 U.S.C. 3301: "Regardless of physical form or characteristics" means that the medium may be paper, film, disk, or another physical type or form. It also means that the method of recording may be manual, mechanical, photographic, electronic, or any combination of these or other technologies.) And shall also be responsible for disposing of all shredded materials in the approximate volume of 5,000 pounds of material per year. All shredding shall take place in accordance with regulations and directives referenced in Sections 6 and 12. The contractor shall provide 1 64-gallon secure containers (bins) to collect and store materials to be shredded until such time that shredding of the materials occurs. Bins shall have wheels, capable of holding an average of 200 lbs. (64 gallon), and possess locking mechanisms (key, combination lock, etc.). Sets of keys and/or combination for the bin locking mechanisms shall be issued to the Veterans Benefits Administration (VBA) Government representative. <!-- Additional content omitted for brevity -->

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