SAM #36C25226Q0425

Sole Source Procurement of Ugo Basile G.A.I.T. Analysis Machine for VA Medical Research

The Department of Veterans Affairs is seeking to procure a specialized gait analysis system for medical research at the William S. Middleton Memorial VA Medical Center in Madison, Wisconsin. - Government Buyer: - Department of Veterans Affairs, VISN 12, Network Contracting Office 12 - Contracting office: Great Lakes Acquisition Center - OEMs and Vendors: - Ugo Basile (Original Equipment Manufacturer) - Stoelting Co. (exclusive authorized U.S. distributor) - Products/Services Requested: - Ugo Basile G.A.I.T. (Gait Analysis and Imaging Tool) Analysis Machine - Quantity: 1 - Features: Dual-view high-resolution imaging (ventral and lateral), automated AI-driven gait detection, artifact correction - Application: Post-traumatic brain injury (TBI) locomotion analysis in mice for MERIT-funded research - Unique/Notable Requirements: - No other vendor or U.S. manufacturer can meet the required technical specifications - IT exception to the Buy American statute applies - Sole source procurement; not open to VOSB/SDVOSB sources - Firm fixed price, commercial item purchase with one-time delivery - Place of Performance/Delivery: - William S. Middleton Memorial VA Medical Center, Madison, WI

Description

Combined Synopsis/Solicitation Notice (IAW FAR 12.603 and FAR 5.203) 1. Solicitation Number: 36C25226Q0425 2. Notice Type: Combined Synopsis/Solicitation for Commercial Items Intent to Sole Source 3. Classification Code: PSC: 7A21 IT and Telecom Business Application Software NAICS: 541511 Custom Computer Programming Services Size Standard: $34.0M 4. Description The Department of Veterans Affairs, VISN 12, Network Contracting Office (NCO) 12, intends to issue a sole source purchase order to Stoelting Co., the exclusive authorized U.S. distributor of the Ugo Basile G.A.I.T. (Gait Analysis and Imaging Tool) system. This acquisition is for a commercial, integrated gait analysis platform required by the William S. Middleton Memorial VA Medical Center, Madison, WI, for execution of a MERIT funded traumatic brain injury (TBI) research project. The G.A.I.T. system provides simultaneous ventral and lateral high resolution imaging, automated AI driven gait detection, and artifact correction essential for post TBI locomotion analysis in mice. Market research confirms that no other vendor can meet the required technical specifications, and no verified VOSB/SDVOSB or U.S. manufacturer provides an equivalent product. As the system qualifies as an IT commercial product, the IT exception to the Buy American statute applies. 5. Sole Source Justification Stoelting Co. is the only authorized U.S. distributor of the Ugo Basile G.A.I.T. system. No alternative system offers the required dual view imaging and AI based artifact correction capabilities necessary for accurate motor function evaluation in TBI mouse models. Other available systems rely on single view imaging or threshold based detection and cannot meet research requirements. The VA Rule of Two cannot be met, as no VOSB/SDVOSB sources provide or distribute this product. Additionally, the Nonmanufacturer Rule cannot be satisfied for a set aside. Therefore, an unrestricted, sole source award is required.

1. Intended Source Stoelting Co. 620 Wheat Lane Wood Dale, IL 60191 Phone: (630) 860 9700
2. Anticipated Contract Type Firm Fixed Price (FFP) Commercial Item Purchase One time delivery
3. Delivery Location William S. Middleton Memorial Veterans Hospital 2500 Overlook Terrace Madison, WI 53705 2254
4. Responses This is not a request for competitive quotes. However, parties who believe they are capable of supplying an item that meets all required specifications may submit a capability statement no later than 5:00 PM, May 14, 2026. Responses must be emailed to: Contracting Officer: Stacy Massey Email: Stacy.Massey@va.gov No telephone inquiries will be accepted.
5. Disclaimer A determination not to compete this requirement based on responses to this notice is solely within the Government s discretion. This notice does not constitute a solicitation and does not commit the Government to award a contract.

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