SAM #15B11926Q00000008

Asphalt Repair Services Solicitation for FCI Gilmer Parking Lots

The Federal Bureau of Prisons (FBOP), specifically FCI Gilmer in Glenville, WV, is seeking a contractor for asphalt repair services at its facility. - Government Buyer: - Federal Bureau of Prisons (FBOP), FCI Gilmer - Contracting office located at 201 FCI Lane, Glenville, WV - Scope of Work: - Repair damaged asphalt parking lots in front of the Utilities Building, Warehouse, and Powerhouse - Includes removal, grinding, resurfacing with a minimum 1.5-inch topcoat, and re-striping - Contractor must provide all labor, materials, equipment, and engineering - Responsible for obtaining permits if required - Must comply with DOJ security, privacy, and safety requirements - Products/Services Requested: - Asphalt repair services (no specific OEMs or brands named) - All necessary equipment, labor, materials, engineering, and incidentals - Notable Requirements: - Work must be completed within six months after contract award - Project magnitude estimated between $100,000 and $250,000 - Set aside for small businesses, including HUBZone, SDVOSB, WOSB, EDWOSB, and 8(a) programs - Past performance and price will be equally evaluated - Registration in SAM required; submission must include completed SF 1449 forms and quote sheets - Place of Performance: - FCI Gilmer, 201 FCI Lane, Glenville, WV 26351 - No specific OEMs or vendors are mentioned in the solicitation.

Description

RE: 15B11926Q00000008

Dear Offeror:

This solicitation package has been provided for your consideration. This RFQ is for Asphalt Repair Services. Please make sure that you are bidding on the exact measurements and components that are specified. Please include estimated shipping and delivery lead times. This solicitation is due in the Contracting Office no later than 12:00 p.m., May 26, 2026.

The following MUST be completed before your offer can be accepted:

Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.

Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted. SF1449 forms are required for consideration.

The Government shall award to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.

Quotations shall be submitted via email to J2Hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.

Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).

Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.

Sincerely, Jessica Hutchison Contracting Officer

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