SAM #PR15997625

Stainless-Steel Cabinetry and Shelving Renovation for U.S. Embassy Colombo Recreation Center

This opportunity involves the renovation of a recreation center at the U.S. Embassy Colombo, focusing on stainless-steel cabinetry and shelving systems: - Government Buyer: - U.S. Department of State, U.S. Embassy Colombo - Products and Services Requested: - Fabrication, supply, and installation of heavy-duty stainless-steel cabinetry and bar counter systems for clubhouse use - Includes under-counter sliding-door cabinets, wall/counter hinged-door cupboards, open shelving, and integrated industrial stainless steel worktops - Specific items: - Stainless Steel Pantry Cupboard Set (2320 mm x 1250 mm countertop) - Stainless Steel Work Top (L shape: 2320 mm x 600 mm and 1000 mm x 600 mm) - Stainless Steel Pantry Cupboards - L Shape (2320 mm x 1250 mm x 350 mm and 1000 mm x 1250 mm x 350 mm) - Stainless Steel Open Shelves - L Shape (per DWG# 16) - Stainless Steel Heavy-Duty Countertop (AISI 304, 1.5 mm thickness, No.4 satin finish) - Turnkey service package including design verification, fabrication, delivery, installation, testing, and handover - Technical and Notable Requirements: - All cabinetry and worktops must use AISI 304 food-grade stainless steel, No.4 satin brushed finish, and comply with NSF/ANSI and ASTM standards - Fabrication must be CNC cut, fully TIG welded, and passivated - Hardware must be US/EU premium with soft-close, heavy-duty slides, magnetic locks, and anti-cut handles - Installation requires floor/wall anchoring, concealed supports, and sealed integrations - Two-year full replacement warranty on fabrication and hardware - Mandatory local presence in Sri Lanka, on-site supervision, rapid technical response, and local after-sales support - Attendance at pre-proposal conference and site visit is strongly encouraged; drawings only available to site visit attendees - Bidders must be SAM-registered for awards above $30,000 - No specific OEMs or part numbers are mentioned - All work to be performed at the U.S. Embassy Colombo Recreation Center

Description

Dear Offerors,

The United States Embassy in Sri Lanka invites you to submit proposals for the Fabricate Supply, and Installation of Stainless-Steel Cabinetries & Shelving’s

Description

Supply and installation of heavy-duty stainless steel cabinetry and bar counter systems for clubhouse use, including under-counter sliding-door cabinets, hinged-door wall/counter units, open shelving, and integrated industrial stainless steel worktops. Fabrication in AISI 304 food-grade stainless steel, No.4 satin finish, CNC cut, fully TIG welded, ground smooth, and passivated with hemmed/radiused safety edges. Worktops minimum 1.5 mm stainless steel with reinforced core, integral backsplash, and sealed hygienic joints. Hardware shall be US/EU premium with soft-close systems, heavy-duty slides, magnetic locks, and anti-cut handles. Installation includes floor/wall anchoring, concealed supports, leveling systems, and sealed integrations. Designed for heavy commercial use, hygiene compliance, and corrosion resistance.

Two-year full replacement warranty covering materials and workmanship required; final payment upon written warranty certificate submission

Local Execution, Responsiveness, and On-Site Requirements

To ensure timely execution, quality assurance, and effective project coordination, the following mandatory requirements apply:

Local Project Execution Capability

<ul>
    <li>The Contractor shall have an established local presence in Sri Lanka, either as a registered company, joint venture, or formally authorized local representative.</li>
    <li>Proof of local office, operational base, or permanent technical support facility shall be provided.</li>
</ul>
</li>
<li><strong>On-Site Supervision and Mobilization</strong>
<ul>
    <li>Contractor must provide qualified on-site supervision throughout the project duration.</li>
    <li>Mobilization of personnel, materials, and equipment must be completed within the agreed project timeline and in no case exceed 5 to 10 calendar days from notice to proceed.</li>
</ul>
</li>
<li><strong>Response Time and Project Support</strong>
<ul>
    <li>The Contractor must ensure technical response within 24&ndash;48 hours for all site coordination, installation issues, and clarification requests.</li>
    <li>Emergency or critical site support shall be available on call within Sri Lanka during execution phase.</li>
</ul>
</li>
<li><strong>Travel, Logistics, and Cost Responsibility</strong>
<ul>
    <li>All travel, accommodation, transport, customs clearance, and logistical costs associated with project execution shall be fully borne by the Contractor.</li>
    <li>The Embassy will not be responsible for international travel or mobilization expenses.</li>
</ul>
</li>
<li><strong>Site Familiarization and Attendance</strong>
<ul>
    <li>Attendance at the pre-proposal conference and site visit is strongly encouraged and may be required for technical qualification.</li>
    <li>Failure to demonstrate familiarity with site conditions may result in technical non-responsiveness.</li>
</ul>
</li>
<li><strong>After-Sales Support and Warranty Service</strong>
<ul>
    <li>Contractor shall maintain local warranty support capability in Sri Lanka for the full warranty period.</li>
    <li>Replacement parts and service response must be available locally without dependence on extended international shipping delays.</li>
</ul>
</li>

Attachments

Statement of Work (SOW) Drawings Note: The drawings will be made available only to attendees at the mandatory/pre-proposal site visit and conference. No drawings will be distributed electronically.

Pre-Proposal Conference

The Embassy intends to conduct a pre-proposal conference at No. 75, Gregory’s Road, Colombo 7, at 10:15 a.m. on 12th May 2026.

Submission Instructions

Prices should be duty free and VAT exempt.

Both quotation and technical proposal should be submitted and addressed to: Contracting Officer, American Embassy Colombo, 210 Galle Road, Colombo 03, Sri Lanka Email: sundaravelyg@state.gov

Due Date

On or before 1700 hours on May 22nd, 2026. Late submissions may result in disqualification for non-responsiveness.

Award Basis

The U.S. Government intends to award a contract to the responsible company submitting the lowest priced, technically acceptable offer. Award may be made based on initial quotations without discussions, although discussions may be held if necessary with companies in the competitive range.

Bids valued $30,000.00 or above vendors must possess an active SAM registration. Guidelines for SAM registration attached.

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