SAM #N0010426QBS76

Navy Solicitation for Tuthill Coupling Half, Quick (ML8-HP36)

This opportunity is a Department of the Navy procurement for a specialized mechanical component: - Government Buyer: - Department of Defense, Department of the Navy - NAVSUP Weapon Systems Support Mechanicsburg (NAVSUP WSS MECH) - OEM Highlight: - Tuthill Corp. (CAGE 73992) is the specified manufacturer - Products Requested: - Coupling Half, Quick - Part number: ML8-HP36 - Must meet all design, material, and dimensional requirements as specified by the OEM - Notable Requirements: - No technical drawings or documents required; part number is fully descriptive - Mercury is strictly excluded from the item - Must comply with quality assurance and cleanliness standards (MIL-PRF-23199, MIL-DTL-24466) - Packaging must meet military specifications - Certificate of Compliance (DI-MISC-81356) required upon delivery - Set-Aside: - This solicitation is a total small business set-aside

Description

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023) 19 INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996) 2 INSPECTION AND ACCEPTANCE - SHORT VERSION 8 STOP-WORK ORDER (AUG 1989) 1 GENERAL INFORMATION-FOB-DESTINATION 1 B WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023) 16 INVOICE AND RECEIVING REPORT (COMBO) TBD N00104 TBD TBD SEE SCHEDULE TBD N/A MANDATORY USE OF WORKFLOW PRO (WFP) MOD ASSIST MODULE 1 TRANSPORTATION OF SUPPLIES BY SEA (OCT 2024) 2 NOTICE OF CYBERSECURITY MATURITY MODEL CERTIFICATION LEVEL REQUIREMENTS (NOV 2025) 1 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEV 2026-O0037)(FEB 2026) 1 SECURITY PROHIBITIONS AND EXCLUSIONS (CLASS DEVIATION 2026-O0025)(FEB 2026) 7 ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEVIATION 2026-O0043)(FEB 2026) 13 NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENERGY PROGRAM USE (APRIL 2008) 2 X UNLESS OTHERWISE SPECIFIED, PRICING FOR THIS QUOTATION IS VALID FOR 60 DAYS AFTER THE CLOSING DATE AS INDICATED ON THE QUOTATION. PLEASE SPECIFY (IF OTHER THAN 60 DAYS) ______________ DAYS. IF YOU ARE SUBMITTING YOUR QUOTE VIA EMAIL OR NECO, PLEASE SPECIFY THE NUMBER OF DAYS PRICING IS VALID. ALL CONTRACTUAL DOCUMENTS (I.E. CONTRACTS, PURCHASE ORDERS, TASK ORDERS, DELIVERY ORDERS AND MODIFICATIONS) RELATED TO THE INSTANT PROCUREMENT ARE CONSIDERED TO BE 'ISSUED' BY THE GOVERNMENT WHEN COPIES ARE EITHER DEPOSITED IN THE MAIL, TRANSMITTED BY FACSIMILE, OR SENT BY OTHER ELECTRONIC COMMERCE METHODS, SUCH AS EMAIL. THE GOVERNMENT'S ACCEPTANCE OF THE CONTRACTOR'S PROPOSAL CONSTITUTES BILATERAL AGREEMENT TO 'ISSUE' CONTRACTUAL DOCUMENTS AS DETAILED HEREIN. 1. SCOPE 1.1 In the event of a conflict between section "C" and section "D" of the contract/purchase order, Section "C" will take precedence. 2. APPLICABLE DOCUMENTS 2.1 APPLICABLE DOCUMENTS; THERE ARE NO TECHNICAL DOCUMENTS; SUCH AS, DRAWINGS, TECHNICAL DATA, ETC. ASSOCIATED TO THIS SOLICITATION/AWARD, THE PART NUMBER/CATALOG NUMBER CITED IN THE REQUIREMENTS SECTION IS FULLY DESCRIPTIVE. 3. REQUIREMENTS 3.1 MANUFACTURE AND DESIGN - THE COUPLING HALF, QUICK FURNISHED UNDER THIS CONTRACT/PURCHASE ORDER SHALL MEET THE REQUIREMENTS AS SPECIFIED IN THE ORDERING DATA LISTED HEREIN AND THROUGHOUT THE CONTRACT/PURCHASE ORDER. (1). DESIGN, MATERIAL AND DIMENSIONS TO BE IN ACCORDANCE WITH: A. MANUFACTURER: TUTHILL CORP. (73992); B. DRAWING: ;; C. PIECE NUMBER: ;; REVISION: ;; D. PART NUMBER: ML8-HP36; E. CATALOG NUMBER ;; (2). THE FOLLOWING REQUIREMENTS APPLY: A. EXCLUSION OF MERCURY REQUIREMENTS ARE CITED IN THE ADDITIONAL TECHNICAL DOCUMENTATION LOCATED WITHIN SECTION "C" OF THE CONTRACT/PURCHASE ORDER. B. ;; 4. QUALITY ASSURANCE 4.1 Quality Assurance Requirements- The Contractor shall provide and maintain an inspection system acceptable to the Government covering the supplies herein. Records of all inspection work by the Contractor shall be kept complete and available to the Government during the performance of this contract and for such longer periods as may be specified elsewhere in the contract. 5. PACKAGING 5.1 WHEN THE CLEANLINESS CONTROL REQUIREMENTS OF ONE OR MORE OF THE FOLLOWING DOCUMENTS ARE INVOKED: MIL-STD-767, MIL-STD-2041, REFUELING CLEAN, OR REACTOR PLANT CLEAN, THE FOLLOWING CLARIFICATION OF REQUIREMENTS FOR MIL-PRF-23199 PACKAGING OF REPAIR PARTS APPLIES. (1). THE FOLLOWING SUMMARY CLARIFIES THE PACKAGING REQUIREMENTS OF MIL-PRF-23199 PERTAINING TO THE USE OF MIL-DTL-24466 GREEN POLY BAGS. THE SUPPLIER REMAINS RESPONSIBLE FOR MEETING ALL CONTRACT REQUIREMENTS. SUPPLIERS WHO ARE UNSURE OF THE PACKAGING, PACKING, AND MARKING REQUIREMENTS FOR A PARTICULAR PART SHOULD REQUEST CLARIFICATION BY CONTACTING THE NAVSUP-WSS CONTRACTING POC. (A). PARAGRAPH 3.4.2 OF MIL-PRF-23199 DISCUSSES LEVEL B PACKAGING AND REFERS TO PARAGRAPH 3.3.1 FOR THE METHOD OF PACKAGING. PARAGRAPH 3.3.1 PROVIDES SEVERAL METHODS OF PACKAGING. PACKAGING IN HEAT SEALED ENVELOPES IS COVERED IN PARAGRAPH 3.3.1.1 WHICH STATES, "COMPONENTS WHICH ARE SUBJECT TO CLEANLINESS CONTROLS (SEE 6.2) OR AS SPECIFIED (SEE 6.1) SHALL BE PACKAGED IN HEAT SEALED ENVELOPES (SEE 3.2.2.5 AND 3.2.2.5.1)." (2). THE FOLLOWING CONDITIONS MUST BE SATISFIED IN ORDER FOR MIL-DTL-24466 BAGS TO APPLY: (A). PARAGRAPH 6.2 OF MIL-PRF-23199 DEFINES CLEANLINESS CONTROLS AS ANY REFERENCE TO (OR APPLICATION OF) THE CLEANLINESS CONTROL REQUIREMENTS OF ONE OR MORE OF THE FOLLOWING DOCUMENTS: MIL-STD-767, MIL-STD-2041, REFUELING CLEAN, REACTOR PLANT CLEAN, OR OTHER REQUIREMENTS IDENTIFIED WITHIN THE IRPOD. (B). PARAGRAPH 6.1 CONTAINS ORDERING DATA OPTIONS. PARAGRAPH 6.1(k)2. PROVIDES AN OPTION TO SPECIFY THE METHOD OF PACKAGING TO BE USED WHEN PACKAGING IS OTHER THAN IN ACCORDANCE WITH PARAGRAPH 3.3.1.1 ONLY. IF A CONTRACT SPECIFIES ANY ADDITIONAL REQUIREMENTS FOR THE USE OF GREEN POLY BAGS, THEN THEY ARE REQUIRED AND TAKE PRECEDENCE. (4). THE USE OF FIRE RETARDANT PACKAGING MATERIAL IS NO LONGER REQUIRED IN ANY NAVSUP-WSS N94 CONTRACT. MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE 6. NOTES 6.1 1. NUCLEAR REACTOR PUBLICATIONS ASSIGNED NAVSEA DOCUMENT AND IDENTIFICATION NUMBERS THAT ARE NOT AVAILABLE FROM BPMI E-COMMERCE WEB SITE MUST BE REQUESTED FROM: CONTRACTING OFFICERNAVSUP WSS-MECHCODE N9435450 CARLISLE PIKEP.O. BOX 2020MECHANICSBURG, PA. 17055-0788 REQUESTS FOR "OFFICIAL USE ONLY" AND "NOFORN" (NOT RELEASABLE TO FOREIGN NATIONALS) DOCUMENTS MUST IDENTIFY THE QUOTATION NUMBER ON PRE-AWARD PROCUREMENT ACTIONS. REQUESTS MUST BE SUBMITTED TO THE PCO FOR CERTIFICATION OF "NEED-TO-KNOW" FOR THE DOCUMENT. ON POST-AWARD ACTIONS, THE REQUEST MUST IDENTIFY THE GOVERNMENT CONTRACT NUMBER, AND BE SUBMITTED VIA THE DEFENSE CONTRACT MANAGEMENT AGENCY (DCMA) FOR CERTIFICATION OF "NEED-TO-KNOW" FOR THE DOCUMENT. 2. COMMERCIAL SPECIFICATIONS, STANDARDS AND DESCRIPTIONS - THESE SPECIFICATIONS, STANDARDS AND DESCRIPTIONS ARE NOT AVAILABLE FROM GOVERNMENT SOURCES. THEY MAY BE OBTAINED FROM THE PUBLISHERS OR SOCIETIES OF THE APPLICABLE DOCUMENTS. 6.2 In accordance with DoDI 5230.24 all documents and drawings provided by the U.S. Navy to prospective Contractors must include a "Distribution Statement" to inform the contractor of the limits of distribution, and the safeguarding of the information contained on those documents and drawings. There are 6 (six) separate distribution statement codes used for non-classified documents and drawings. The definition for each is as follows: A. approved for public release; distribution is unlimited. B. distribution authorized to US Government agencies only. C. distribution authorized to US Government agencies and their contractors. D. distribution authorized to DoD and DoD contractors only. E. distribution authorized to DoD Components only. F. further distribution only as directed by Commander, Naval Sea Systems Command, code 09T. 6.3 Information regarding abbreviations, symbols and codes appearing on DD Form 1423 - The following information is provided to assist in understanding the intent of the requirement to provide a deliverable item to the government. The explanation of abbreviation, symbols and codes found in a block follows the block number as they appear on the DD Form 1423. Block A: Is the actual contract line item no. Block B: Is the actual collective physical list of the deliverable item(s) which are part of the total requirement of the contract/purchase order. Block C: Is the category of data required, TDP is defined in MIL-T-31000. TM is defined in Part 1X, Section B of DODI 5000.2. NAVSUP-WSS has reasoned that most DD Form 1423's included in our solicitations meet the requirement of TDP as NAVSUP-WSS does not regularly purchase only Technical Manuals without purchasing hardware and related TDP software. Therefore, most NAVSUP-WSS DD Form 1423 category code will be TDP. Block D: Is the name of the parent system, next higher assembly, or the item being purchased. Block E: Is the purchase request number, request for proposal number, invitation for bid number or another number for tracking and monitoring purposes. Block F: Is the successful offeror's name and or cage code. Block G: Is the name of the individual and or the code/activity of the individual who prepared the DD Form 1423 and included the requirement in the Technical Data Package (TDP). Block H: Self explanatory. Block I: Is the name and signature of the individual who approved the content and the need for inclusion of the DD Form 1423 in the TDP. Block J: Self explanatory. Block 1: Is the Exhibit Line Item Number (ELIN). Block 2: Is the title of the data item cited in Block 4. Block 3: Is the subtitle of the data item cited in Block 4 and is used if the title requires clarification. Block 4: Is the actual Data Item Description (DID) number or the actual Technical Manual Contract Requirements Number. In the event the DD Form 1423 is requiring a technical manual the numbered TMCR will be an attachment to the contract/purchase order. Block 5: Is the section and paragraph area, where the requirement statement for the DD Form 1423 will be found. Block 6: Is the activity that will inform the contractor of approval, conditional approval or disapproval of the deliverable item. Block 7: Is a code which designates authority for inspection and acceptance of the deliverable item. The definition of the codes is as follows: DD Form 250 CodeInspectionAcceptance SS(1) Inspection at source.(2) Acceptance at source. DD(3) No inspection performed at source. Final inspection performance at destination. SD(1) Inspection at source.(4) Acceptance at destination. DS(3) No inspection performed at source. Final inspection at destination. LT(6) Letter of transmittal only. The data is sent by the contractor directly to the personnel listed in Block 14 of the DD Form 1423. LT is used when the contracting agency does not desire to have a DD Form 250 for each and every piece of data developed by the contractor. The only other authorized use of LT is the special case where the contracting agency does not desire to have separate DD Forms 250 but desires to have a Government quality assurance representative perform inspection. The Government quality assurance representative shall be listed on the distribution in Block 14 and requested to provide comments via the quality assurance letter of inspection. Use of the symbol LT is not authorized for data comprising final delivery of Technical Data Package of for Technical Manuals. (LT may, however, be used for delivery of preliminary TDP's or TM's). NO(8) No inspection or acceptance required. No DD Form 250 or letter of transmittal required. Use of the symbol NO is not authorized for data comprising Technical Data Packages or for Technical Manuals. XX(9) Inspection and acceptance requirements specified elsewhere in the contract.(9) Block 8: Is the approval code - Items of critical data requiring specific advanced written approval prior to distribution of the final data item will be identified by placing an "A" in this field. This data item requires submission of a preliminary draft prior to publication of a final document. When a preliminary draft is required, Block 16 of the DD Form 1423 will show length of time required for Government approval/disapproval and subsequent turn-around time for the contractor to resubmit the data after Government approval/disapproval has been issued. Block 16 will also indicate the extent of the approval requirements, e.g., approval of technical content and/or format. Block 9: Is the distribution statement code which explains how the Government can circulate the deliverable item. The definition of codes A, B, C, D, E, or F is as follows: A. Distribution of the item is unrestricted. B. Distribution of the item is limited to agencies only. C. Distribution of the item is limited to contractors with a cage code and have a DD Form 2345 on file with the DLA Logistics Information Services (DLIS) Battle Creek, Mich. or Government activities. D. Distribution of the item is limited to DOD activities and DOD contractors only. E. Distribution of the item is limited to DOD components only. F. Distribution of the item is restricted from Foreign Nations and Foreign Nationals. Block 10: Is the frequency which the deliverable item is expected to be delivered to the Government. The abbreviations and their meaning include: ANNLY - Annually ASGEN - As generated ASREQ - As required BI-MO - Every two months BI-WE - Every two weeks DAILY - Daily DFDEL - Deferred Delivery MTHLY - Monthly ONE/R - One time with revisions QRTLY - Quarterly SEMIA - Every six months WEKLY - Weekly XTIME - Number of times to be submitted (1time, 2times...9times) Use of these codes requires further explanation in Block 16 to provide the contractor with guidance necessary to accurately price the deliverable data item. Other abbreviations not appearing on the above list may be used in Block 10 of the DD Form 1423, and will be fully explained in Block 16. Block 11: Is the last calendar date, in year/month/day format, by which the deliverable item is to be received by the requiring office cited in Block 6 for a single delivery. If the item is to be submitted multiple times, the date indicates the number of calendar days after the frequency cited in Block 10 that the item is to be received. If the item must be submitted prior to the end of the frequency, this will be explained in Block 16. Block 12: Is the date of first submission of the deliverable item, in year/month/day format. The abbreviations include: ASGEN - As generated ASREQ - As required DAC - Days after contract date DFDEL - Deferred Delivery EOC - End of contract EOM - End of month EOQ - End of quarter Specific instructions for these requirements will be provided in Block 16. If the deliverable is constrained by a specific event or milestone, this will be fully explained in Block 16. Block 13: Is the date of subsequent submission after the initial submission, used when multiple deliveries are required. It indicates the specific time period for subsequent submissions, explained in Block 16 if applicable. Block 14a: Will contain the activity name(s) where the deliverable is to be sent. If other than DCMA or NAVSUP-WSS, the full name and address (including code) will be specified in Block 16. Block 14b: Is the number of copies of draft or final copies to be submitted. The type of copies (e.g., vellum, negative) will be clarified in Block 16. Block 15: Is the total number of copies to be submitted, as required by Block 14. Block 16: Is used to provide additional or clarifying information for Blocks 1-15, and to tailor the document listed in Block 4. Only deletions to the minimum requirements are allowed. It may also specify the medium for delivery of the data. Block 17: Is where the bidder or offeror enters the appropriate price group, which are defined as: Group I - Data prepared by the contractor to satisfy the Government's requirements, based on direct costs, overhead, G&A, and profit. Group II - Data essential to contract performance, requiring rework or amendments, priced based on the cost to convert and deliver. Group III - Data developed for the contractor's own use, requiring no substantial change, priced based on reproduction, handling, and delivery. Group IV - Data developed as part of the contractor's commercial business, usually at no charge. Block 18: Enter the total estimated price attributable to the production or development of the data item. "N/C" for "No Charge" is acceptable. Packaging labels shall be marked with the nomenclature: COUPLING, SOCKET, 1" instead of: COUPLING HALF, QUICK. Date of first submission = EOC Submit a Certificate of Compliance per DI-MISC-81356 at the time of material delivery to NAVSUP-WSS code N9433. A separate Certificate of Compliance shall be prepared for each unique combination of Contract/Purchase Order Number, National Stock Number, and Item Nomenclature. DI-MISC-A81356 cited in Block 4 is a unique NAVSUP-WSS DD1423 sequence control number - certification package to be in accordance with DID DI-MISC-81356 (latest revision). Additional Links: See Solicitation N0010426QBS76

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