SAM #36C24526Q0500

Procurement of Pathology Bone Saw Systems (EXAKT 302 or Equal) for Washington DC VA Medical Center

The U.S. Department of Veterans Affairs, Washington DC VA Medical Center, is seeking vendors for the procurement of pathology bone saw systems, specifically brand name or equal to the EXAKT 302 Diamond Band Saw System. - Government Buyer: - Agency: U.S. Department of Veterans Affairs - Sub-agency: Washington DC VA Medical Center - Contracting Office: Contracting Office (90C) - OEMs and Vendors: - Primary OEM: EXAKT - OEM authorization letter required for all responses - Products/Services Requested: - Two (2) EXAKT 302 Diamond Band Saw Systems (brand name or equal) - Each system includes: EXAKT 302 Diamond Band Saw, Cutting Band 0.2 mm/D126, Cleaning Gun, Laser Cutting Line Indicator, Whetstone, Protective Cover - Part numbers referenced: "EXAKT 302 DIAMOND BAND SAW SYSTEM", "EXAKT 302" - Installation and one day of on-site startup/operations training for each system - Unique or Notable Requirements: - Delivery, installation, and training must be completed within 90 days of contract award - Warranty support and technical documentation required - Vendors must provide a Buy American Certificate - Compliance with COVID-19 screening, mask mandates, and use of manufacturer-approved distribution channels is mandatory - Firm-fixed price contract; market research to identify responsible sources - Place of Performance/Delivery: - Washington DC VA Medical Center, 50 Irving Street NW, Washington, DC 20422

Description

THIS REQUEST FOR INFORMATION (RFI) - IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI in accordance with (IAW) FAR 15.201(e). See attachment for details: Pathology Bone Saw System for Washington DC VAMC Brand Name or Equal to Exakt See SOW for details. * OEM DISTRIBUTOR/AUTHORIZATION LETTER FROM THE MANUFACTURER IS REQUIRED FOR ALL RESPONSES. IF NO OEM LETTER IS SUPPLIED, THE VENDOR WILL BE CONSIDERED NON-RESPONSIVE AND THE VENDOR WILL BE DISQUALIFIED AT THE TIME RFI CLOSES . MUST COMPLETE BUY AMERICAN CERTIFICATE - FAR 52.225-2 . IF THE VENDOR DOES NOT PROVIDE ANSWERS FOR ALL THE FOLLOWING QUESTIONS (1-14), THE VENDOR WILL BE CONSIDERED NON-RESPONSIVE AND DISQUALIFIED AT RFI CLOSE *. This is a requirement for: U.S. Department of Veterans Affairs VA Medical Center (VAMC). Description: The Washington DC VA VAMC requires the contractor to deliver within 90 days from contract award to the VA medical facility warehouse during normal business hours from 8:00 a.m. to 3:30 p.m. (EST), Monday through Friday: U.S. Department of Veterans Affairs Washington DC VA Medical Center WAREHOUSE/ATTN: 50 Irving Street NW Washington, DC 20422. Disclaimer: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses are not offers and cannot be accepted to form a binding contract. Responders are responsible for all expenses related to responding to this RFI. Note: The contractor shall deliver the required commodities (see attachments) no later than 90 days from the award date unless directed otherwise by the Contracting Officer (CO). Deliveries shall not occur on Federal holidays or weekends unless directed. Delivery hours are between 8:00 am and 3:30 pm during normal workdays. The U.S. Government is performing market research to identify responsible sources capable of meeting the requirements. Information received will help determine the best acquisition strategy and whether responsible sources exist for competition or a Small Business Set-Aside. This is only for market research and may lead to an invitation for open discussion. This notice is not a commitment. All information is voluntary, and proprietary information should be marked. The government reserves the right to reject any input and is not obligated to notify respondents of the results. All responses should be submitted to the contact listed below by the deadline. Must answer all questions (1-14) to qualify for this solicitation. Respondents capable of manufacturing these items should provide the following information for review: Business size status and representations (e.g., SDVOSB, VOSB, HUBZone, WOSB, Large Business) NAICS code small business status Manufacturer or distributor status Manufacturer Name (OEM) & Manufacturer Part Number (MPN) Buy American Certificate OEM authorized distributor or reseller letter (if not manufacturer) FSS/GSA Contract Number and SIN (if applicable) NAC/SAC or SEWP V contract number (if applicable) Pricing information Legal Business/Company Name Unique Entity ID (UEI) Warranty Information Point of Contact (Name, Phone, Email) Estimated delivery time frame after award The government intends to award a Firm-Fixed Price (FFP) contract. To be considered, vendors must be registered in SAM.gov and complete all certifications. Socio-economic categories must be verified in the SBA website. Responses should be sent via email to Mohsin.Abbas2@va.gov by Wednesday, May 20, 2026, 12:00 PM (EST). Statement of Work (SOW) Brand Name or Equal to Exakt Contract Title: Pathology Bone Saw System Background: The Washington DC VA Medical Center needs to replace current pathology band saws, as the vendor has gone out of business and parts are unavailable. The new model will offer better precision and safety. Scope of Work: Includes all parts, materials, labor, software/licenses, resources, and training. All items must be covered by manufacturer warranty and procured through an authorized distributor. Specifications: Equipment Line-ItemDescriptionQuantity 1EXAKT 302 Diamond Band Saw System, complete with accessories and installation2 Required Features: Two (2) EXAKT 302 Diamond Band Saw Systems Includes: Saw, Cutting Band, Cleaning Gun, Laser Indicator, Whetstone, Protective Cover Maximum size: 30" x 24" x 23" Maximum weight: 90 lbs Features: continuous water flow, automatic shutdown, freehand cuts, automatic tension adjustment, stainless steel frame Specific Tasks: Delivery: To: Washington DC VA Medical Center, 50 Irving St NW, Washington, DC 20422, ATTN: VHAWAS Equipment Committee. Include PO number. Delivery hours: Monday-Friday, 8:00 am to 4:00 pm. Delivery within 90 days of award. On-site Procedures: COVID-19 screening, mask requirement, scheduling, check-in procedures, parking, and inspection protocols are detailed. Installation/Implementation: Performed by certified personnel, within the period of performance, with PPE, and following security protocols. Training: Provided prior to or during installation, by certified trainers, covering operation, maintenance, safety, and troubleshooting. Inspection and Acceptance: Joint inspection upon completion, with correction of deficiencies prior to acceptance. Deliverables: Documentation including service reports, warranty info, manuals, and troubleshooting guides within 10 business days of work completion. Hours of Operation: Monday-Friday, 8:00 am to 4:30 pm, excluding federal holidays listed. Period of Performance: Delivery within 90 days of contract award. Invoicing: Monthly electronic invoices, with details, submitted via VA’s electronic system. Instructions and contact info provided. Contract Type: Firm-Fixed Price. Evaluation Factors: Compliance with SOW features OEM authorization Delivery lead times Buy American certification Price Pricing Schedule: Item NumberDescriptionQuantityUnit PriceAmount 0001EXAKT 302 Diamond Band Saw System, complete2_________________________________ Grand Total: _______________

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