New Hampshire Statewide Bids and Proposals #2026-03

Procurement of Color Multifunction Printer and 5-Year Maintenance for NH Department of Employment Security

The New Hampshire Department of Employment Security is seeking proposals for the purchase of a color multifunction printer and a five-year full-service maintenance agreement. - Government Buyer: - State of New Hampshire, Department of Employment Security, Bureau of Graphic Services - Products and Services Requested: - One color multifunction printer - Must meet detailed technical specifications: sheetfed toner-based electrophotography, 60+ ppm print speed, 500,000 pages/month duty cycle, Energy Star compliant, 12 GB RAM, 1 TB hard drive, network connectivity, advanced scanning, copying, finishing, and security features - Delivery, installation, and training at the NHES Repro Center in Concord, NH - Five-year (60 months) full-service maintenance agreement - Includes all OEM replacement parts and consumables (toner, developer, fuser, drums, belts) - Onsite repair by qualified technicians during regular hours - Quarterly billing based on meter reads - Loaner device provision for extended downtime - OEM and Vendor Information: - No specific OEMs or vendors are named; opportunity is open to all qualified manufacturers and resellers - All parts and supplies must be OEM - Notable Requirements: - Vendors must cooperate with the New Hampshire Department of Information Technology (DoIT) for installation and network setup - Maintenance contract not to exceed five years from approval - Pricing must include both purchase and maintenance (with click charges) - Delivery and installation required at a specific state facility

Description

This solicitation is a request for proposals to purchase a color multifunction printer for the New Hampshire Department of Employment Security. The bid submission requires a signed State of New Hampshire Bid Transmittal Letter and a completed Vendors Bid Proposal page. The bid must comply fully with the specifications and be submitted by email before the deadline. The bid closes on May 22, 2026, at 4:30 PM EST, and late submissions will be disqualified.

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