Virginia's eProcurement Marketplace #URFP 119701

VADOC Seeks Conference Facility for 2026 Statewide Unit Heads Conference

The Virginia Department of Corrections (VADOC) is seeking a conference facility for its 2026 Statewide Unit Heads Conference. - Buyer: Virginia Department of Corrections (VADOC) - No specific OEMs or vendors are named in the solicitation - Products and services requested: - Overnight lodging accommodations for approximately 200 attendees - Meals and beverages for approximately 200 attendees - Audiovisual (AV) equipment to support conference activities - Conference facility rental for the event - Location requirements: - Facility must be located in either the Central region (Richmond City, Chesterfield County, Hanover County, or Henrico County) or the Roanoke region of Virginia - Unique requirements: - Facility must accommodate overnight guests - Must provide catering and AV support - All quantities are estimates; no guaranteed volume - Period of performance: Use of the facility in 2026, with specific dates to be determined

Description

This solicitation is an Unsealed Request for Proposal (URFP) to establish a contract through competitive negotiation for a conference facility. The facility must include overnight lodging, meals, beverages, and audiovisual equipment for approximately 200 individuals. The location should be within the Central region (Richmond City, Chesterfield County, Hanover County, or Henrico County) or the Roanoke region of Virginia. The contract will allow the Virginia Department of Corrections to hold its Statewide Unit Heads Conference at the selected facility in 2026. Quantities are estimates and no volume of business is guaranteed.

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