Opportunity
City of Laredo Ionwave #Port Laredo Modular Trade Show Exhibit System (Informal RFP Port Laredo Modular Trade Show Exhibit System LCVB)
City of Laredo Solicits Modular Trade Show Exhibit System and Services
Posted
May 06, 2026
Respond By
May 27, 2026
Identifier
Port Laredo Modular Trade Show Exhibit System (Informal RFP Port Laredo Modular Trade Show Exhibit System LCVB)
NAICS
337215, 541410, 561920
The City of Laredo Convention & Visitors Bureau is seeking proposals for a Port Laredo Modular Trade Show Exhibit System to enhance its presence at trade events. - Government Buyer: - City of Laredo, Convention & Visitors Bureau (LCVB), Financial Services, Public Works - Products/Services Requested: - Modular trade show exhibit system with flexible 10x20 and 10x10 booth configurations - Design and engineering services, including creative concepts, 3D renderings, branding integration, and visual storytelling - Fabrication/build using durable, reusable, and transport-safe materials - Modular conversion components for easy reconfiguration - Graphics (initial and replaceable panels) for branding flexibility - Optional services: storage, shipping, installation/dismantle, on-site support, electrical coordination, and material handling - Notable Requirements: - Vendors must provide detailed timelines, pricing, and references - System must be modular, durable, and reusable for multiple events - Optional annual storage and support services may be included for up to two years - 5% local vendor preference applies - Conflict of Interest Questionnaire (Form CIQ) required - Award based on best value criteria - No specific OEMs or vendors are named in the solicitation - All proposals must be submitted electronically or hand-delivered; mailed or faxed bids are not accepted
Description
The City of Laredo is soliciting proposals for the Port Laredo Modular Trade Show Exhibit System through an informal bid process. The solicitation encourages local vendors by applying a 5% preference for local bids as per the local vendor preference ordinance 2018-O-175. Bidders must submit proposals electronically via Cit-E-Bid or hand delivery; mailed, telegraphic, or facsimile bids will not be accepted. The City reserves the right to reject any or all proposals and to waive minor irregularities.