Waxahachie Opengov #RFP-2026-5-3

City of Waxahachie Solicits Ancillary Insurance Benefits for Employees

The City of Waxahachie is seeking proposals from qualified insurance carriers to provide a comprehensive suite of ancillary insurance benefits for approximately 475 employees. - Products requested: - Basic Life and Accidental Death & Dismemberment (AD&D) Insurance - Voluntary Life and AD&D Insurance - Short-Term Disability (STD) Insurance - Long-Term Disability (LTD) Insurance - Voluntary worksite benefits: Critical Illness, Accident, and Hospital Indemnity Insurance - All coverages are for the City’s workforce, with each product requested for up to 475 employees - Services required: - Plan design, underwriting, implementation, and enrollment support - Ongoing administration, claims processing, customer service, reporting, and regulatory compliance - Employee education, enrollment materials, and robust technology solutions for enrollment and administration - Notable requirements: - Multi-year rate guarantees for certain coverages - Technology offset and transition credits - True open enrollment (no evidence of insurability where allowed) - Minimal disruption to employees and strong customer service - Vendors must demonstrate financial stability, relevant experience (preferably with municipalities), and provide references, licenses, and certifications - The City is tax-exempt and requests competitive pricing, rate stability, and efficient implementation - The current provider is Voya, but the City is open to all qualified insurance carriers - Contract term is one year with four optional one-year renewals (up to five years total) - Estimated annual spend is $318,000

Description

The City of Waxahachie is seeking qualified vendors to provide ancillary insurance benefits including Life, AD&D, Disability, and voluntary worksite products for approximately 475 employees. The scope includes Basic and Voluntary Life and AD&D, Short- and Long-Term Disability, and voluntary worksite benefits such as Critical Illness, Accident, and Hospital Indemnity. The vendor will handle plan design, underwriting, implementation, enrollment support, claims processing, customer service, reporting, and compliance. The contract term is one year starting October 1, 2026, with four one-year renewal options. The City aims for competitive, high-quality coverage with strong customer service, rate stability, and efficient implementation.

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