Waxahachie Opengov #RFP-2026-5-2

City of Waxahachie Solicits HSA, FSA, and COBRA Administration Services

The City of Waxahachie, TX is seeking a qualified vendor to provide comprehensive administration services for its Health Savings Account (HSA), Flexible Spending Account (FSA), and COBRA continuation coverage programs. - Government Buyer: - Human Resources Department, City of Waxahachie, TX - OEMs and Vendors Mentioned: - Surency Life & Health Insurance Company (current or example administrator) - Products/Services Requested: - Administration of Health Flexible Spending Accounts (FSA) - Includes participant enrollment, claims processing, debit card management, compliance, and support - Per participant per month (PPPM) service charge: $3.25 - $50 administration fee - Additional services: sample documents, staff training, online enrollment, open enrollment meetings, packets, replacement and dependent debit cards - Administration of Dependent Care Flexible Spending Accounts (FSA) - PPPM service charge: $3.25 - $50 administration fee - Includes similar support services as Health FSA - Administration of Health Savings Account (HSA) Contribution Benefit - PPPM service charge: $1.50 - $50 administration fee - Includes annual reports, check distribution, account closure, stop payment, printed/electronic statements - COBRA Continuation Coverage Administration - Monthly base charge: $0.60 PPPM - Waived initial setup and renewal fees - Annual renewal rate reset fee: $10 per participant - Custom programming: $175/hour - Unique or Notable Requirements: - Electronic enrollment and debit card issuance required - Ability to handle run-in claims and open enrollment support - Minimum monthly service charge of $75 if total PPPM charges are below this amount - Custom programming and additional support services available - Service fees guaranteed through a specified period with potential for renewal - Place of Performance: - City of Waxahachie, Ellis County, TX (government facility)

Description

The City of Waxahachie is soliciting proposals for administration services related to Health Savings Accounts (HSA), Flexible Spending Accounts (FSA), and COBRA. The scope includes managing these benefit programs under the city's cafeteria plan, with specific administrative responsibilities delegated to the contractor. The solicitation is open and proposals are due by May 29, 2026. A pre-bid meeting will be held online via TEAMS on May 29, 2026, at 12:05 PM Central Time.

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