Louisiana Procurement and Contract Network #20008-RFP2025-08-7810

Baton Rouge Seeks Comprehensive Elevator Maintenance for City Facilities

The City of Baton Rouge and Parish of East Baton Rouge are seeking a qualified contractor to provide comprehensive elevator maintenance services for 54 vertical transportation units across multiple city-owned facilities. - Government Buyer: - City of Baton Rouge and Parish of East Baton Rouge, Purchasing Division, Office of the Mayor-President - OEMs and Vendors Mentioned: - TK Elevator - Otis - KONE - IES (Integrity Elevator Services) - PEC (Precision Elevator Company) - Al Pinnacle - Products/Services Requested: - Maintenance, repair, and 24/7 emergency callback services for: - 25 hydraulic passenger elevators - 18 traction passenger elevators - 6 handicapped/material lifts - 3 dumbwaiters - 2 escalators - Services must include preventive maintenance, unscheduled/corrective repairs, and compliance with ASME A17.1 safety codes - Technicians must be certified and respond to emergency callbacks within one hour - All pre-existing conditions must be addressed within a 60-day deficiency reporting period - Maintenance records must be provided in both electronic and hard copy formats - Parts for repairs must be available within seven days unless longer lead times are documented - Payment for maintenance may be suspended for elevators out of service beyond the parts lead time - Unique/Notable Requirements: - Mandatory pre-proposal/site visit for all bidders - 24/7 service coverage, including overtime and holidays, at no additional charge - Service provider must maintain detailed service records and comply with security and safety requirements - Contract covers a wide range of city facilities, including government buildings, museums, courthouses, police and EMS headquarters, community centers, and the airport - Contract term is one year with up to four annual renewal options

Description

This solicitation is a Request for Proposal (RFP) for elevator maintenance services for the City of Baton Rouge. The scope includes providing regular and emergency maintenance, repairs, and callback services for elevators across various city facilities. The contract requires 24/7 emergency callback service without additional charge and includes responsibilities for corrective and unscheduled maintenance, including pre-existing conditions. Mandatory pre-proposal/site visits are scheduled on April 17, 20, and 21, 2026. The proposal submission deadline is May 11, 2026, at 2:00 PM Central Time.

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