SAM #47PG5126D0003

Sole Source Bridge Contract for Full Facilities Services at Montana Federal Properties

This opportunity is for a sole source bridge contract to provide comprehensive facilities services at three federal properties in Montana, ensuring uninterrupted support for critical government operations. - Scope of Services: - Full operations and maintenance (O&M) of mechanical, electrical, plumbing, HVAC, fire protection, and building systems - Custodial services (excluding the Battin U.S. Courthouse in Billings) - Grounds maintenance, landscaping, and snow/ice removal - Integrated pest management (IPM), with chemical applications excluded from base services - Waste management, window washing, elevator maintenance, and perimeter access control - Performance Requirements: - Services must comply with federal standards for quality, safety, and environmental protection - Certified staff required; use of NCMMS for maintenance management - Snow and ice removal must keep all exterior surfaces clear weekdays 6 AM to 6 PM - Performance-based outcomes and quality control emphasized - Locations: - James F. Battin U.S. Courthouse, Billings, MT - Federal Building and U.S. Post Office, Bozeman, MT - Mike Mansfield Federal Building and U.S. Courthouse, Butte, MT - Contract Structure: - Five-month base period starting May 1, 2026, with up to seven monthly option periods (total up to twelve months) - Sole source justification based on incumbent's specialized knowledge and resources - No specific OEMs or product purchases; focus is on facility management services - Incumbent contractor is Phoenix Management, Inc. (PMI), but no new vendor is named for the bridge contract

Description

GSA, PBS requires full facilities services including, but not limited to, operations & maintenance (O&M), custodial services (except for the Battin U.S. Courthouse), integrated pest management, grounds maintenance, landscaping, snow removal, and other facility services at the following Federal properties in Montana—

James F. Battin U.S. Courthouse, 2601 2nd Avenue North, Billings, MT 59101 Federal Building and U.S. Post Office, 10 E Babcock Street, Bozeman, MT 59715 Mike Mansfield Federal Building and U.S. Courthouse, 400 N Main Street, Butte, MT 59701

The term of the bridge contract includes a five month base and monthly options to extend the contract up to an additional seven months (total potential duration of twelve months).

This sole source action is justified under 41 U.S.C. 3304(a)(1), as implemented by FAR 6.103-1 (RFO-2025-06), "Only one responsible source and no other supplies or services will satisfy agency requirements."

See attached file titled "J&A_MT_I90_Sole_Source_20260306".

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