SAM #1232SA26Q0585

Annual Service Contract for Roche Diagnostics Ventana Discovery Ultra IHC/ISH Stainer

USDA ARS in Ames, Iowa is seeking an annual service contract for a Roche Diagnostics Ventana Discovery Ultra automated IHC/ISH Stainer. - Government Buyer: - United States Department of Agriculture (USDA), Agricultural Research Service (ARS) - ARS Acquisition and Property Division (APD), Beltsville, MD - OEM Highlight: - Roche Diagnostics is the sole OEM specified for the equipment and service - Vendors: - Only Roche Diagnostics is mentioned as the manufacturer; offerors must be certified to service Roche equipment - Products/Services Requested: - Annual service contract for Roche IHC Discovery ULTRA System (serial number 330127) - Includes one computer workstation - All OEM replacement parts - All labor and travel expenses - One annual preventive maintenance visit - Unlimited emergency service visits - Software updates - Unique/Notable Requirements: - Offerors must provide technical documentation and OEM service certifications - Service must cover both preventive and emergency maintenance - Small business set-aside under NAICS code 811210 - Period of Performance: - Base year plus four option years (annual renewal possible for up to five years) - Place of Performance: - USDA National Animal Disease Center (NADC), 1920 Dayton Avenue, Ames, IA 50010 - Contracting office: USDA ARS AFM APD, 5601 Sunnyside Avenue, Beltsville, MD 20705

Description

Description -

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12.  This announcement constitutes the only solicitation.  Quotations are being requested and a separate written solicitation will not be issued. 

Solicitation number 1232SA26Q0585 is issued as a Request for Quotation (RFQ) for an annual service contract for a Roche IHC Discovery ULTRA.

This acquisition  is set-aside for small business concerns.  The applicable North American Industry Classification Standard Code is 811210.  The small business size standard is $34M.  This acquisition is a Total Small Business Set-Aside.  All responsible sources may submit a quotation which will be considered by the agency. 

The USDA, ARS, in Ames, IA has a new requirement for an annual service contract for Roche Diagnostics Ventana Discovery Ultra automated IHC/ISH Stainer, that meets the following, and the attached SOW:

Covered components will include:

Roche IHC Discover ULTRA System (SN: 330127) One Computer Workstation All OEM replacement parts All labor and travel expenses One (1) Annual Preventative Maintenance

The intent is to award a contract of a Base Year plus 4 Option Years. Estimated dates:

Base Year –       5-18-26 to 5-17-27

Option Year 1 – 5-18-27 to 5-17-28

Option Year 2 – 5-18-28 to 5-17-29

Option Year 3 – 5-18-29 to 5-17-30

Option Year 4 – 5-18-30 to 5-17-31

Award Type

The Government intends to make one award from this solicitation.  Therefore, to be considered responsive, contractors must submit pricing for all items.

Evaluation and Basis for Award

The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services

is not applicable to this solicitation.  In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below.  Award will be made to the offeror representing the best value to the Government.

The Government will conduct a comparative evaluation of quotes to select the Contractor that is best suited to fulfill the requirement. The evaluation factors are: Price and Technical Capability. The Government reserves the right to select a quote that represents a superior technical solution, even if it is not the lowest priced.

Submission Requirements:

To be considered, provide a quote on company letterhead including:

Vendor Details: SAM.gov UEI Number. Technical Documentation: Descriptive material, copies of current OEM Service Certifications, and a "meets/does not meet" statement for the minimum specifications. Pricing: The total aggregate price for the Base Year and all Option Years (complete section 5.0 of the SOW). Timeline: Estimated lead time/delivery date. Validity: Quote must be valid for at least 60 days.

Offerors shall identify where the offered item meets or does not meet each of the Government's functional and performance minimum specifications listed herein.

Please ensure all email correspondence includes the solicitation number in the subject line.  Emails without the RFQ number in the subject line may not be seen, read, and /or reviewed and therefore disqualified from consideration.

QUESTIONS REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard.hawthorne@usda.gov, NO LATER THAN 1:00 p. m. ET, May 7th, 2026. Questions will only be accepted via email and WILL NOT be answered if received after this date/time.

QUOTES REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard.hawthorne@usda.gov , NO LATER THAN 5:00 p. m. ET, May 11th, 2026.

Delivery Address:

USDA-NADC

1920 Dayton Avenue

Ames, IA 50010.

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