Worcester Worcester #8686-W6

Worcester Seeks Archival Document Binding & Restoration Services for City Clerk

The City of Worcester is seeking professional vendors to provide archival-quality document binding and restoration services for the City Clerk's office. - Government Buyer: - City of Worcester, Purchasing Division (City Clerk's Office) - Primary contact: Christopher J. Gagliastro - Scope of Work: - Archival-quality binding, restoration, preservation, and rebinding of vital and historic municipal records - Record types include birth, adoption, death, marriage, city council, zoning board, ordinance books, and miscellaneous historical documents - Services include case binding, Smyth-sewn or archival adhesive binding, restoration of damaged volumes, page repair, spine repair, and 100% quality inspection - Strict chain-of-custody and confidentiality compliance required - Quantities: - Birth Records: 502 volumes - Adoption Records: 84 volumes - Death Records: 587 volumes - Death Records (cartons): 339 volumes - Marriage Records: 479 volumes - Council Records: 19 volumes - Miscellaneous Records: 36 volumes - Preservation Only (no binding): 14 volumes - Unique Requirements: - Archival-quality materials and processes - Chain-of-custody and confidentiality compliance - No specific OEMs or vendors named; open to qualified providers - Place of Performance: - City Hall, Worcester, MA (City Clerk's Office, Purchasing Division) - Contract Duration: - Up to 24 months for completion of services

Description

This solicitation is for professional document binding and restoration services as specified by the City Clerk of Worcester, Massachusetts. The scope includes providing these services according to attached requirements and specifications. A pre-bid meeting is scheduled on May 19, 2026, at 10:00 AM at the City Clerk's Office. Bids must be submitted by May 29, 2026, at 10:00 AM local time. The procurement is managed by the Purchasing Division of the City of Worcester.

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