Dayton Civicplus #IFB AD26009

City of Dayton Solicits Rental and Exchange Services for Mats, Mops, and Related Items

The City of Dayton, Ohio is seeking bids for a multi-year agreement to provide rental and regular exchange services for walk-off mats, mops, dust cloths, shop towels/rags, and automotive fender covers at various city facilities. - Government Buyer: - City of Dayton, Ohio, Purchasing Division (Room 514, City Hall) - Products and Quantities: - Walk-off mats (nylon style on rubber backing, uni-grip or acceptable equal) - 3' x 4': 50 units - 3' x 5': 15 units - 3' x 10': 176 units - 4' x 6': 100 units - Shoe scraper mats (various sizes, quantities not specified) - Treated dust mops (quick change type, metal frames, handles as needed; quantities not specified) - Dust mop envelopes (various sizes, quantities not specified) - 18" x 18" dust cloths (treated or untreated, quantities not specified) - 18" x 18" shop towels/rags (treated or untreated, quantities not specified) - 30" x 50" automotive fender covers: 60 units - Services Requested: - Rental, delivery, scheduled exchange, cleaning, and maintenance of all listed items - Service must include prompt replacement of worn or damaged items and detailed invoicing - Notable Requirements: - Bidders must provide descriptive literature and state manufacturer/model numbers for all items - Products must be clean, presentable, and of good quality - Pricing required for weekly, biweekly, and monthly exchanges, including lost item charges - Emphasis on sustainable products and compliance with labor standards - Preference for local, minority, women, and small business enterprises - Electronic bid submission required - No specific OEMs or vendors are named; "uni-grip or acceptable equal" is specified for mats - The City will receive a discount off list pricing for items not specifically listed

Description

This solicitation is for establishing a firm price agreement for rental services of walk-off mats, mops, and related items. The contract period is from June 1, 2026, through May 31, 2027, with an option to renew for three additional 12-month periods through May 31, 2030. The City of Dayton requires electronic proposals to be submitted by May 26, 2026, at 11:00 AM local time. The procurement includes various sizes and types of mats and mops, with pricing and quantities estimated based on prior usage.

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