SAM #36C24126Q0478

Medical-Grade Gas Cylinder Delivery and Support Services for VA Maine Healthcare System

The Department of Veterans Affairs, Network Contract Office 01, is seeking a contractor to provide medical-grade gas cylinder deliveries and related support services for the VA Maine Healthcare System and its Community-Based Outpatient Clinics (CBOCs) across Maine. - Government Buyer: - Department of Veterans Affairs, Network Contract Office 01 (36C241) - VA Maine Healthcare System - Products Requested: - Medical-grade gas cylinders including: - Carbon Dioxide ANE USP (Part #: CD ANEUSP) - Oxygen D Size Cylinder with Valve (Part #: OXANDTOTE) - Argon UHP 40 CU FT (Part #: AR 40UHP) - Carbon Dioxide Bone Dry (Part #: CD KBD) - Argon 6000 PSI (Part #: AR 6K) - Helium 6000 PSI (Part #: HE 6K) - Custom gas mixtures (Part #: MNI L0.3CMMEOX-K) - Nitrogen Liquid Dewar Max Fill (Part #: NI DEWARMAXFIL) - Nitrogen K NF (Part #: NI KNF) - Nitrous Oxide K USP (Part #: NO KUSP) - Multiple oxygen cylinder variants (Part #: OX ANDTOTEVALVE, OX ANDUSP, OX ANETOTENOVALVE, OX ANETOTEUSP, OX ANETOTEVALVE, OX ANEUSP, OX KUSP) - Accessories and supplies: cylinder tags, caps, carts - Delivery fee and cylinder rental - Services Requested: - Weekly and as-needed delivery of full, clean, patient-ready cylinders - Emergency and non-emergency service response - Minor repairs and maintenance - Onsite technical training for clinical and logistics staff - Unique Requirements: - Compliance with VA safety, security, and regulatory standards - Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside - All deliveries and services must be performed at multiple VA facilities and CBOCs throughout Maine - Period of Performance: - Base year with up to four option years - Services performed Monday–Friday, 8:00 am–4:30 pm, excluding federal holidays - No specific OEMs are named; product details reference industry-standard medical gas cylinders and supplies.

Description

Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 04/18/2025 Revision: 02 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04. This solicitation is set-aside for SDVOSB. The associated North American Industrial Classification System (NAICS) code for this procurement is 325120 (Industrial Gas Manufacturing) with a size standard of 1200 Employees. The FSC/PSC is 6835. The VA Maine Healthcare System is seeking a qualified vendor capable of providing Medical-Grade Gas Cylinder Deliveries for the VA Maine Healthcare System and all the VA Maine CBOCs, as per the Performance Work Statement below. All interested companies shall provide quotations for the following: Supplies/Services ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT PRICE SCHEDULE ATTACHED STATEMENT OF WORK (SOW) Medical Gas Delivery Department of Veterans Affairs VA Maine Healthcare System Place of Performance: Contractor should have the means to provide services throughout Maine for these locations weekly and/or on a need basis. VA MAINE HCS: Togus - 1 VA Center Augusta, Maine 04330 Bangor CBOC - 35 State Hospital St. Bangor, ME 04401 Calais CBOC - 50 Union St Calais, ME 04619 Lewiston CBOC - 15 Challenger Dr. Lewiston, ME 04240 Lincoln CBOC - 99 Rover Rd Lincoln, ME 04457 Portland CBOC - 141 West Commercial St. Portland, ME Rumford CBOC - 10 Railroad St. Rumford, ME 04276 Presque Isle CBOC - 732 Main St Presque Isle ME 04769 Period of Performance: Base year, with up to four (4) option years, at the Government's discretion. GENERAL The purpose of this requirement is to establish a committed source of supply of medical-grade gas cylinder deliveries for the VA Maine Healthcare System. The contractor shall also provide deliveries to all the VA Maine CBOCs. BACKGROUND In fulfilling the core values of the VA, our clinic strives to maintain excellence by providing the highest quality care while seeking continuous improvement. This technology will help us provide the highest quality care and allow for better management of various services throughout VA Maine campuses. The timely and accurate deployment of medical-grade gases is vital to maintain quality healthcare and ensures that the facilities and clinics can provide daily operational care and critical care when needed without delay. Days and hours of operation Monday - Friday, 8:00 am to 4:30 pm, excluding federal holidays. PERFORMANCE REQUIREMENTS The Contractor must be able to supply the facilities listed above with the compressed gases listed in Section A. Deliveries need to be made weekly any time after 9:00 am but before 3:00 pm without fail, excluding holidays. On holidays, a needs assessment will be completed, and the delivery date will be adjusted accordingly. Orders will be placed by authorized individuals to be determined after contract award. Only these authorized individuals will be permitted to place orders against this contract. Deliveries should consist of full cylinders, clean and ready for immediate patient use. The Contractor shall respond to all emergency service calls within 2 hours and to non-emergency service calls within 24 hours or the next business day. All repairs should be made expeditiously to avoid compromising patient care. The Contracting Officer Representative (COR) will be notified immediately of any repairs needed. If requested, the contractor shall provide new OEM factory-approved parts or replacements as needed, and provide training or guidance on new technology. The contractor shall repair all minor cylinder leaks and provide a full report of leak tests and repairs to the COR. Safety Features Oxygen airflow that does not stop if the regulator is placed between two numbers. Integrated valve and regulator built into the tank, no installation required by staff. Single valve tank; no tanks with two valves, as this is a human factors safety risk. Rupture disk relief valve. 50 psi DISS outlet delivering up to 200 lpm if needed for ventilator. Delivery Delivery of requested items shall be made by the vendor within the specified time periods or by special request after receipt of the request. Cylinders must be clean, in good working condition, and available for immediate patient use. The contractor shall call requesting service when dropping off new cylinders and removing empty ones. An employee will accompany the contractor to verify the replacement of cylinders. INVOICES Invoices are required to be submitted monthly via Tungsten (IPPS). Payment will be made upon receipt of a properly prepared detailed invoice validated by the COR. A properly prepared invoice will contain: Invoice Number and Date Contractor's Name and Address Contract Number Accurate Purchase Order Number Itemized supplies or services, including number and type of cylinders Medical Gases and Supplies to be Provided See attached price schedule. Supplies include tags indicating full/in-use/empty, caps for larger tanks for transportation, and carts for transportation. Training The Contractor shall provide onsite general overview technical training for clinical and logistics staff as requested. Training will include mechanics, operations of leased cylinders, preventative maintenance, troubleshooting, and general maintenance. Inspection and Acceptance The Contractor shall conduct a joint inspection with an employee from the requesting service upon delivery of cylinders. Warranty The warranty shall include all travel and shipping costs associated with warranty repairs. Task Frequency and Instructions Cylinders will be filled as needed. The number of empty cylinders returned should equal the number delivered. Cylinders will be filled to maximum capacity. Special Work Requirements The Contractor shall comply with Infection Control Risk Assessment requirements and VA standards, policies, and directives during all work. Property Damage The contractor shall prevent damage to government property, report damages immediately, and replace or repair damaged property at no extra cost, subject to approval. Identification, Parking, Smoking, Cell Phones, and VA Regulations Employees shall wear visible ID, park in designated areas, and adhere to VA policies. Smoking is prohibited inside VA buildings. Cell phones and radios are not to be used near medical equipment. Weapons are prohibited. Containers are subject to search. Violations may result in citations. Additional Information The VA uses VISTA for purchase orders and invoicing. Registration in VISTA is required. Interested parties can apply at https://www.cep.fsc.va.gov/. The full text of FAR provisions or clauses can be accessed at https://www.acquisition.gov/browse/index/far. Solicitation Provisions and Clauses FAR 52.212-1, Instructions to Offerors FAR 52.212-2, Evaluation-Commercial Products and Commercial Services FAR 52.212-4, Contract Terms and Conditions 852.219-73, VA Notice of Total Set-Aside for VOSB 852.219-75, VA Notice of Limitations on Subcontracting 852.204-70, Personal Identity Verification of Contractor Personnel Additional Clauses 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards 52.204-27, Prohibition on a ByteDance Covered Application 52.209-6, Protecting the Government's Interest 52.219-28, Nonmanufacturer Rule 52.219-33, Nonmanufacturer Rule 52.222-3, Convict Labor 52.222-26, Equal Opportunity 52.222-36, Equal Opportunity for Workers with Disabilities 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.222-41, Service Contract Labor Standards Submission Requirements All quoters shall submit: A Firm Fixed Price Quote by the specified deadline. A signed Limitation of Subcontracting form. A technical proposal outlining capabilities. Quote format should be indexed and numbered, including company name, date, and solicitation number. Questions Questions must be submitted in writing via email to the Contracting Officer by Monday, 11 May 2026 at 5:00 PM EST. Responses will be provided via formal amendment. Quotes should be sent to Kenya.Mitchell1@va.gov. Submission Deadline Tuesday, 19 May 2026 by 5:00 PM EST. Decision Factors The award will be based on a comparative evaluation considering: Technical capability Past performance Price The government reserves the right to select the quote that offers the best benefit, not necessarily the lowest price. Additional Instructions Respondents must include a statement regarding acceptance of the terms and conditions in the solicitation.

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