Texas DIR/ESBD #1191027

Digitization of Historical Paper Transcripts for Texas State Technical College Harlingen

Texas State Technical College (TSTC) Harlingen is seeking a qualified supplier to digitize a large archive of historical paper transcripts. - Government Buyer: - Texas State Technical College (TSTC), Harlingen campus - Project Scope: - Digitization of approximately 60,000 fragile paper transcripts (about 120,000 pages) from the 1960s to 1990s - High-resolution scanning (minimum 300 DPI) to produce text-searchable PDF files - Indexed metadata required: Student Name, Student ID, Date of Birth, Social Security Number, document type - Application of Optical Character Recognition (OCR) with minimum 98% accuracy for machine-typed text - Quality control thresholds: 99.5% image legibility, 98% OCR accuracy - Secure pickup, transportation, and return of documents with strict chain-of-custody and insurance protocols - Delivery of digitized files on encrypted external hard drives - Compliance with FERPA and Texas state privacy laws - Supplier must provide detailed technical, project management, and quality control plans - Phased or staggered delivery supported; supplier to propose project timeline and milestones - History of support for Texas higher education institutions required - Products/Services Requested: - High-resolution scanning of paper transcripts (approx. 120,000 pages) - Encrypted external hard drives for file delivery - Secure document transportation and chain-of-custody services - OCR processing and metadata indexing - Quality control and compliance reporting - Unique/Notable Requirements: - Strict chain-of-custody and insurance for document handling - Encrypted delivery media - Detailed disclosure of OCR software and AI models used - Minimum acceptance thresholds for image legibility and OCR accuracy - Compliance with FERPA and state privacy laws - No specific OEMs or vendors are named in the solicitation.

Description

Texas State Technical College (TSTC) is seeking a qualified supplier to provide comprehensive services for the digitization of paper transcripts from the 1960s to the 1990s. The project aims to modernize record storage, improve accessibility, and ensure permanent preservation of vital documents by producing high-resolution, text-searchable PDF files with clearly indexed metadata. The supplier must securely handle, transport, and return the documents, complying with privacy and security standards. The solicitation requires detailed technical, quality control, and project management plans, with a response due by May 26, 2026.

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