SAM #191D8026Q0001

Consular Audio System Replacement at U.S. Consulate General Surabaya

The U.S. Consulate General Surabaya is seeking contractor services to replace and upgrade intercommunication systems at 13 audio system windows within its compound. - Government Buyer: - U.S. Department of State, U.S. Consulate General Surabaya, General Services Office (GSO) - OEMs and Vendors: - Biamp (DSP processors) - Shure (microphones) - JBL (speakers) - Products/Services Requested: - Removal of existing intercom equipment - Installation of new two-way intercom systems at 13 windows - Replacement of paging speakers - Installation of DSP processors, microphones, speakers, headsets, and control units - Testing and commissioning of the new system - Training consulate staff on operation and maintenance - Product Line Items: - Complete project for removal and installation at 13 windows (part number: 001) - Services Line Items: - Installation and training services for intercommunication system replacement - Unique/Notable Requirements: - System must remain fully operational during phased installation - Work must be completed within 150 calendar days from notice to proceed - Warranty period of 1 year from final acceptance - Pre-quotation conference at the consulate site - Offerors must be registered in SAM and submit required documentation electronically - Place of Performance: - U.S. Consulate General Surabaya, Jl. Citra Raya Niaga 2, Surabaya 60217, Indonesia

Description

Enclosed is a Request for Quotations (RFQ) for contractor services to replace the intercommunication systems at 13 (thirteen) of its audio system windows at the U.S. Consulate compound in Surabaya. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Consulate intends to conduct a pre-quotation conference at the site; The pre-proposal conference will be held on May 13, 2026, at 01:00 p.m. at the U.S. Consulate General Surabaya. Prospective offerors/quoters should send an email to Marjoko@state.gov for additional information or to arrange entry permit to the building.

Quotations are due by June 15, 2026, at 04:00 p.m. (Surabaya time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to surabayaprocurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may result in the offeror’s proposal to be considered non-responsible and no further consideration will be given.

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