Texas DIR/ESBD #454-26-0146-34060-YF

Texas Department of Insurance Solicits Evidence Management System for State Fire Marshals Office

The Texas Department of Insurance is seeking a comprehensive Evidence Management System for the State Fire Marshals Office (SFMO): - Government Buyer: Texas Department of Insurance, State Fire Marshals Office, Purchasing and Contract Administration - No specific OEMs or vendors are named; the solicitation is open to all qualified providers - Products and Services Requested: - Evidence Management System software licenses/subscriptions for 40 users - Implementation and configuration services, including integration with TDI active directory, dashboard and workflow setup, and user role definition - Training services for SFMO personnel on system use, evidence handling, security, and reporting - Ongoing maintenance and technical support, including emergency support - Data storage capacity (priced per terabyte) - Required peripheral hardware (e.g., barcode/RFID scanners, printers) - Notable Requirements: - System must manage both physical and digital evidence, support barcode/RFID tagging, chain of custody tracking, configurable workflows, secure digital evidence handling, and robust reporting - Solution must meet strict security, accessibility, and hosting requirements, including TX-RAMP certification - Contract includes options for enhancements and alternative pricing proposals - Compliance with state technology procurement regulations is mandatory - Estimated contract value is $300,000 - Contract term runs through August 31, 2027, with options to extend up to three additional years

Description

The Texas Department of Insurance is soliciting offers for an Evidence Management System under RFO 454-26-0146-34060-YF. The solicitation includes detailed specifications, roles, responsibilities, and contract terms. The estimated contract value is $300,000.00. Proposals are due by June 4, 2026, at 3:00 PM Central Time, with an anticipated award date of June 22, 2026.

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