SAM #36C25726Q0520

VA Solicitation for Patient Queuing System Solutions at El Paso Healthcare System and Clinics

The Department of Veterans Affairs is seeking Patient Queuing System Solutions for its El Paso Healthcare System and associated outpatient clinics in El Paso, TX and Las Cruces, NM. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 17 (Regional Procurement Office West) - Managed by VA El Paso Healthcare System - Products and Services Requested: - Patient Queuing System hardware and software - Software license including maintenance and upgrades (1) - Application remote support (1) - Technical installation (55) - Software installation (1) - Training for admin superusers (4) - Training for lab staff (96) - Project manager support (96) - Customer support (32) - LED display monitors (9) - Hardware support and warranty (9) - Mounting hardware (9) - Connection hardware patch cables (9) - Power supplies and HDMI cables (9) - Hardware installation (9) - Travel per diem (5) - Unique and Notable Requirements: - System must support interoperability with VA electronic medical records and laboratory systems - Includes installation, training, project management, and ongoing support - Firm-fixed-price contract with a base year and up to four option years - Compliance with VA and federal information security, gray market, and continuity of services clauses - Place of Performance: - VA El Paso Healthcare System Laboratory and multiple VA outpatient clinics in El Paso, TX and Las Cruces, NM - No specific OEMs or part numbers are named; vendors must provide solutions meeting VA requirements - NAICS code: 541519 (Other Computer Related Services)

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO FAR 12.202, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number 36C25726Q0520 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

The NAICS Code for this request for quotes is 541519 (150 Employees). There is no set-aside for this solicitation.

The items being requested are included in the solicitation attachment RFQ 36C25726Q0520.pdf.

The items being requested are for urinalysis CPRR for multiple locations within Veterans Integrated Service Network (VISN) 17.

The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. The provision at 52.212-2, Evaluation-Commercial Items, applies to this acquisition. The evaluation criteria are technical acceptability, past performance, and price. See attached RFQ document for details. The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. There are no addenda to this clause.

The following clauses cited are applicable: FAR Number Title Date 52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT ALTERNATE I (NOV 2021) JUN 2020 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS JAN 2017 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (DEVIATION) NOV 2025 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED JAN 2025 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS NOV 2015 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEVIATION) NOV 2025 52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS (DEVIATION) NOV 2025 52.219-14 LIMITATIONS ON SUBCONTRACTING (DEVIATION) NOV 2025 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (DEVIATION) NOV 2025 52.219-33 NONMANUFACTURER RULE (DEVIATION) NOV 2025 52.222-3 CONVICT LABOR (DEVIATION) NOV 2025 52.222-19 CHILD LABOR COOPERATION WITH AUTHORITIES AND REMEDIES (DEVIATION) MAR 2026 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (DEVIATION) NOV 2025 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (DEVIATION) NOV 2025 52.222-37 EMPLOYMENT REPORTS ON VETERANS (DEVIATION) NOV 2025 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT (DEVIATION) NOV 2025 52.222-50 COMBATING TRAFFICKING IN PERSONS (DEVIATION) NOV 2025 52.222-51 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR STANDARDS TO CONTRACTS FOR MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN EQUIPMENT REQUIREMENTS (DEVIATION) NOV 2025 52.223-23 SUSTAINABLE PRODUCTS (DEVIATION) NOV 2025 52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING MAY 2024 52.228-5 INSURANCE WORK ON A GOVERNMENT INSTALLATION JAN 1997 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (DEVIATION) SEP 2025 52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS FEB 2021 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT OCT 2018 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS MAR 2023 52.233-3 PROTEST AFTER AWARD AUG 1996 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM OCT 2004 52.237-3 CONTINUITY OF SERVICES JAN 1991 52.244-6DEV SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES OCT 2025 52.217-8 OPTION TO EXTEND SERVICES NOV 1999 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT MAR 2000 52.222-90DEV ADDRESSING DEI DISCRIMINIATION BY FEDERAL CONTRACTORS APR 2026 52.240-91DEV SECURITY PROHIBITIONS AND EXCLUSIONS NOV 2025 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES NOV 2020 852.203-6 COMMERCIAL ADVERTISEMENTS MAY 2018 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS FEB 2023 852.222-71DEV COMPLIANCE WITH EXECUTIVE ORDER 13899 APR 2025 852.323-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018 852.239-70 SECURITY REQUIREMENTS FOR INFORMATION TECHNOLOGY RESOURCES FEB 2023 852.239-73 INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USE FEB 2023 852.239-74 SECURITY CONTROLS COMPLIANCE TESTING FEB 2023 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020 852.247-71 REJECTED GOODS OCT 2018

The following provisions cited are applicable: FAR Number Title Date 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS REPRESENTATION JAN 2017 52.204-7 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (DEVIATION) NOV 2025 52.209-12 CERTIFICATION REGARDING TAX MATTERS OCT 2025 52.222-48 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR STANDARDS TO CONTRACTS FOR MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN EQUIPMENT CERTIFICATION (DEVIATION) NOV 2025 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS NOTICE AND REPRESENTATION JUN 2020 52.219-1DEV SMALL BUSINESS PROGRAMS REPRESENTATIONS NOV 2025 52.233-2 SERVICE OF PROTEST SEP 2006 52.490-90DEV SECURITY PROHIBITIONS AND EXCLUSIONS REPREENTATIONS AND CERTIFICATIONS NOV 2025 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS NOV 2020 852.215-72 NOTICE OF INTENT TO RE-SOLICIT OCT 2019 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION OCT 2018 852.233-71 ALTERNATE PROTEST PROCEDURE OCT 2018 852.239-71 INFORMATION SECURITY PLAN AND ACCREDITATION FEB 2023 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY NOTIECE FEB 2023 852.273-70 LATE OFFERS NOV 2021

See attached RFQ document for more information, including the Statement of Work, an Addendum to FAR 52.212-1 and evaluation information at FAR 52.212-2.

Late quotes or documentation may be accepted if advantageous to the Government. All comments or inquiries are to be submitted in writing via email to the Point of Contact, referenced in this notice on or before May 18, 2026, 10:00 AM Eastern Time.

Vendors interested in providing the required supplies will need to submit all required documentation, detailed in the attached RFQ document, by email to Delphia Schoenfeld at delphia.schoenfeld@va.gov, no later than May 29, 2026, 3 PM Eastern Time (2 PM Central Time).

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