Clint Independent School District Ionwave #2526-4-15-04

Clint ISD Solicits Athletics Administrative Services for Officiating and Payment Coordination

Clint Independent School District (Clint ISD) in El Paso, Texas, is seeking proposals for administrative services to support athletics officiating and payment coordination for its middle and high school sports programs. - Government Buyer: - Clint Independent School District (Clint ISD), Purchasing Office - Contact: Jesus Estrada, Purchasing Specialist - OEMs and Vendors: - Scheduling software platforms: Arbiter and RefTown (notable OEMs for officiating management) - Coordination required with Texas Association of Sports Officials (TASO) and local sports associations - Products/Services Requested: - Administrative services for athletics, including: - Coordination with TASO and local associations - Cost estimation for officials and travel - Monitoring and processing payments to sports officials - Management of tax documentation (e.g., W-9s) - Integration and support for scheduling software (Arbiter, RefTown) - Detailed reporting and billing statement examples - Service descriptions and pricing structures for each sport (baseball, basketball, football, volleyball, soccer, softball, wrestling) - References from other school districts - Information on software systems and user reports - Unique/Notable Requirements: - Compliance with UIL (University Interscholastic League) guidelines - Ability to provide detailed, itemized billing and reporting - Service must cover a range of sports and coordinate with multiple associations - Contract includes an initial one-year term with up to four annual renewal options - Locations: - Clint ISD Purchasing Office, 14521 Horizon Blvd., El Paso, TX 79928 - Clint ISD Receiving and Distribution, 311 S. Darrington Rd., El Paso, TX 79928

Description

This solicitation is for administrative services related to athletics, including coordination with the Texas Association of Sports Officials (TASO) and local associations to develop estimated costs, monitor officials and travel for payment, and manage payments to individual officials. The services require coordination with scheduling software such as Arbiter and RefTown as outlined by UIL, and handling all tax-required documents like W-9s. Bidders are requested to provide examples such as billing statements, detailed reports, pricing structure, service descriptions, references, and any software systems or reports provided to users. Additional information vital to evaluation and services should also be included.

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