Westchester County Westchestercounty #WCDH E/T 592 to WCDH E/T 602

School Bus Transportation Services for Special Needs Preschool Children in Westchester County

Westchester County Department of Health is seeking qualified transportation providers for school bus services for preschool and early intervention children with special needs across multiple educational and developmental programs in Westchester County, NY. - Government Buyer: - Westchester County Department of Health, Children with Special Needs Division - Contracting office located at 11 Martine Avenue, 12th Floor, White Plains, NY - Products/Services Requested: - School bus transportation services for special needs preschool and early intervention children - Eleven anticipated contracts, each associated with specific programs and locations - Service includes: - Fleet management, vehicle scheduling, and dispatch - Staff employment, assignment, and training - Service documentation and maintenance of financial/operating records - Communication with parents, guardians, schools, and the County - Compliance with Medicaid-related billing procedures - Adherence to caregiver protocols and route management - Use of a county e-signature platform for contract execution - Price offers are per vehicle round-trip rates, with additional charges for wheelchair lift vehicles and 1:1 attendants - Product Line Items (by program, with part numbers and quantities): - ACDS Scarsdale: 27 (WCDH E/T 592) - Greenburgh Early Childhood Program (Hartsdale & White Plains): 9 (WCDH E/T 593) - Easter Seals Valhalla: 11 (WCDH E/T 594) - Mamaroneck Pre-K: 6 (WCDH E/T 595) - Hawthorne County Day School: 17 (WCDH E/T 596) - Elizabeth Seton: 24 (WCDH E/T 597) - Prime Time (3 locations): 30 (WCDH E/T 598) - Regional Central Programs: 38 (WCDH E/T 599) - Regional Northern Programs: 6 (WCDH E/T 600) - Easter Seals Carmel: 3 (WCDH E/T 601) - United Preschool Center, White Plains: 10 (WCDH E/T 602) - Unique/Notable Requirements: - Ability to manage multiple routes and locations - Strict insurance, safety, and experience requirements - Adherence to Medicaid billing and documentation standards - Service for approximately 210 days per year, including school year and summer sessions - No specific OEMs or product brands are mentioned, as this is a service-based solicitation.

Description

Westchester County Department of Health (WCDH) is seeking proposals from qualified vendors to provide transportation services for preschool children with special needs to special education programs throughout Westchester County. The contract period is from September 1, 2026, through August 31, 2031. The scope includes fleet management, vehicle scheduling, staff employment, documentation, and communication with parents, schools, and the County. Eleven contracts are anticipated to be awarded covering various programs and locations within the county.

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