Texas DIR/ESBD #754-TXST-2026-RFP-476-NSFE

Event Production Services for Texas State University Bobcat Welcome Kickoff

Texas State University is seeking a vendor to provide full-scale event production services for the Bobcat Welcome Kickoff, a major event welcoming 9,000 freshmen at the LBJ Student Center Mall in San Marcos, TX. - Government Buyer: - Texas State University (Buyer Code: 754) - Products/Services Requested: - Audio equipment and production services - Video equipment and production services - Lighting equipment and services - Staging equipment and services - Special effects, specifically fireworks and pyrotechnics - On-site event coordination and logistics management - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Notable Requirements: - Vendor must be able to deliver all listed services for a large-scale, time-specific university event - Services must support a two-hour event for approximately 9,000 attendees - Event classified under NIGP codes for event decorating/planning, fireworks/pyrotechnics, audio, and complete audio/video production - Estimated contract value: $125,000

Description

Texas State University is requesting competitive proposals for the selection of one or more responsive and responsible individuals or firms to provide equipment for adequate audio, video, lighting, staging services, special effects (fireworks), and on-site coordinators for the Bobcat Welcome Kickoff event for 9,000 freshmen on August 16, 2024, from 8:00 p.m. to 10:00 p.m. at Texas State University LBJ Student Center Mall. The project involves comprehensive event production services including special effects and coordination. Proposals must be submitted electronically by May 22, 2026, at 12:00 PM.

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