Minnesota Supplier Systems #R2901-2000018191

Minnesota DNR Awards Contract for Fall Retreat Event Services in Grand Rapids, MN

The Minnesota Department of Natural Resources (DNR) has awarded a contract for comprehensive event services for its OMBS 2026 Fall Retreat in Grand Rapids, MN. - Government Buyer: - Minnesota Department of Natural Resources (DNR) - OEMs and Vendors: - TimberLake Lodge Hotel & Event Center (awarded vendor and facility provider) - Products and Services Requested: - Single occupancy lodging: - 40 rooms for September 29 - 56 rooms for September 30 - Meeting and event space: - General session room with AV equipment (stage, podium, tables, chairs, LCD projector, wireless presenter, large screen, microphones, mixer system, sound equipment, flip charts, Wi-Fi) - Registration area and breakout rooms - 4 flip charts with stands - Parking for 400+ vehicles per day - Catering services: - Breakfast for overnight guests (56) - Lunch for up to 67 attendees (1 day) - Morning and afternoon breaks (67 attendees, 1 day) - All-day beverage service (67 attendees, 2 days) - Unique or Notable Requirements: - All facilities must be within one-quarter mile of each other or provide complimentary shuttle service - Event location must be within 5 miles of 402 SE 11th Street, Grand Rapids, MN - Detailed cancellation policies for both lodging and event services - Pricing includes all taxes, service fees, and gratuity - Parking for 400+ vehicles included at no cost - Compliance with all specifications outlined in contract exhibits

Description

The State of Minnesota Department of Natural Resources (DNR) is procuring event space that includes single occupancy lodging, meeting room with AV, and catering within 5 miles of 402 SE 11th Street, Grand Rapids, MN. The event is scheduled for September 30 and October 1, 2026. Bidders must submit formal bids via the Supplier Portal by April 9, 2026, and questions must be submitted in writing by April 7, 2026. The procurement includes lodging, meeting rooms, catering services, and related event facilities as detailed in the attached price schedule and contract exhibits.

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